Sr Executive Assistant

Imperative Care•Campbell, CA

6d•$107,000 - $121,000

About The Position

As an experienced professional, this position is responsible for direct administrative support of the Chief Financial Officer (CFO), Chief Legal Officer (CLO), Chief Commercial Officer (CCO) and other executive leaders, providing general administration assistance across the company on an as needed basis. An individual in this role is reliable, detail-oriented, highly effective communicator and a task-oriented professional with in-depth knowledgeable of company operations, policies and procedures, to proactively handle situations for the executive office with utmost confidentiality, taking charge of items critical in nature that require attention and completion. This key position interacts with stakeholders at all levels inside and outside of the company with utmost professionalism.

Requirements

Bachelor’s degree in related discipline and a minimum of 5 years of experience in a high-level administrative position where support to multiple leaders and/or functions is provided; or an equivalent combination of education and experience.
Skilled in the use of Microsoft office suite, especially Word, PowerPoint, Excel.
Excellent communications skills (both written and verbal) required.
Ability to work independently and to prioritize activities and workload.
Demonstrated experience handling tasks of diverse scope and great complexity with upmost discretion and confidentiality.

Nice To Haves

Previous experience in medical device company preferred.

Responsibilities

Support the CFO, CLO, CCO and other executive leaders with administrative activities like: schedule meetings and conferences on/off site, booking locations, setting up rooms, handling invoices and services needed, etc.
Serve as the point of contact between Executives and meeting attendees.
Manage and coordinate travel arrangements.
Complete and submit expense reports.
General calendar management across multiple time zones.
Facilitates information flow between executives and other members of senior staff, internal and external constituents, etc. in a timely and accurate manner.
Prepare internal and external corporate documents to present as required.
Maintain an organized filing system of paper and electronic documents and records.
Coordinate and manage travel; book air, hotel and transportation arrangements which are convenient, cost effective, and in accordance with company travel policies for all executives.
Collaborate with the CEO Sr. EA to manage meeting preparations including meals, accommodations, equipment, etc. for Board of Directors meetings, Scientific Advisory Board meetings, company events and others as requested.
Coordinates investor meetings, conferences, and roadshows. Handles sensitive financial data and corporate information with high discretion.
May work with senior staff and/or attorneys in coordinating information, lab notebooks, etc.
Serve as the backup for Admin team; provide relief during absence/etc.
Other duties as assigned.