Sr Executive Assistant

MUFG•New York, NY

5d•$38 - $50•Hybrid

About The Position

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career. Join MUFG, where being inspired is expected and making a meaningful impact is rewarded. The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details. Job Summary: Provide the most complex executive support and administrative duties involving frequent exercise of independent judgment, initiative, and diplomacy in support of a Global / Regional Senior Executive. Working with limited direction from the executive and executing significant discretion and judgment. At this level, support staff are typically responsible for implementing defined processes within a specific area and providing oversight and guidance to less seasoned staff. Familiarity with International / Home Office operations and coordination of associated projects. Bilingual in Japanese / English oral and written skills.

Requirements

The right candidate will have 10+ years of Executive level administrative experience in an international organization and be bilingual in Japanese / English oral and written skills.

Responsibilities

Answer complex inquiries which require thorough knowledge of the business unit’s policies and procedures.
Produce highly confidential materials in the form of memos, correspondence, and letters from drafts.
Conduct research and data analysis for special and on-going projects.
Requires the ability to create mathematical computations in spreadsheets and convert to presentation level materials.
Individual would be expected to contribute to workflow or process change and redesign, and to form a strong basic understanding of the specific product or process.
Review drafts and finished documents for correct grammatical usage.
Compose agenda and correspondence.
Maintain calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences, and seminars on a regional and global basis.
May prepare materials necessary for meetings, etc.
Receive and greet incoming visitors in a professional manner, direct and assist with needs.
Respond verbally or in written form to internal and external inquiries, which may involve communicating with high level management regionally and globally.
Perform administrative duties such as coordinating travel arrangements, ordering supplies, preparing monthly expense reports, etc.
Process and coordinate accounts payables and expense vouchers.
May perform activities to include coordination of interviewing / screening, employee orientation, and maintenance of employee profiles and org charts.
Responsible for special research / projects when assigned along with assisting the executive in project coordination.
Duties may include creating and maintaining various project plans, serving as project coordinator, and assisting in administrative duties, including creating and maintaining appropriate project documentation, such as schedules, meeting minutes, etc.
Create and maintain status tracking reports.
May assist the manager in presenting project information.
Requires excellent organizational and interpersonal skills as well as problem solving, negotiation and follow up skills.
Requires ability to organize and coordinate multiple projects and has good verbal and written communications ability.
Requires excellent word processing, spreadsheet, and database computer skills.
Strong Microsoft Word, Excel, and PowerPoint.