Sr. Executive Assistant (Executive Vice President and Chief Operating Officer)

Point32Health • Canton, MA

2d • Hybrid

About The Position

The Sr Executive Assistant performs a variety of administrative duties in support of the Executive Vice President and Chief Operating Officer. Acts as a liaison with other departments, including staff through the CEO level, the Board of Directors, and other external contacts, managing confidential and sensitive information and providing a high level of customer service, managing multiple priorities, and representing the organization with internal and external stakeholders. This is a hybrid role with the expectation to be present in the office when the Executive Vice President and Chief Operating Officer is in office, typically 3 or 4 days per week.

Requirements

• High school equivalency
• 6+ years of related corporate/senior level secretarial experience
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to learn new tools and teach others.
• Strong customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
• Excellent verbal and written communication skills.
• Ability to work independently and in a team setting.
• Ability to maintain a high degree of confidentiality, maintain timelines, and effectively multitask.
• Must be capable of working on many issues simultaneously and extremely detail oriented.
• Requires excellent interpersonal and customer service skills to interact effectively with all levels of management, departmental staff, internal and external contacts.
• Must be able to effectively communicate in verbal and written format.
• Ability to prioritize work tasks within set protocols and procedures.
• Must be able to work under normal office conditions and work from home as required.
• Work may require simultaneous use of a telephone/headset and PC/keyboard and sitting for extended durations.
• May be required to work additional hours beyond standard work schedule.

Nice To Haves

• Associate’s degree or equivalent experience

Responsibilities

• Maintains complex calendars; schedules and coordinates internal and external appointments/meetings, including scheduling virtual teleconferences and in-person conference room space set-up.
• Monitors budgets, tracks spending, and researches variances. Prepares financial reports. Processes invoices and expense reports.
• Answers and screens internal and external calls and directs them to the appropriate people/area, including email management and general reception.
• Develops high level presentation materials, support special projects with highly complex and confidential information; create and maintains spreadsheets, presentations, and departmental databases.
• Draft and compile reports including department documentation and materials.
• Draft, proofread, and edit correspondence and departmental documents, including sending correspondence electronically and/or by mail.
• Assists with training and onboarding new administrative hires, provides coverage when other assistants are away; may supervise the work of executive assistants or sr administrative assistants.
• Other duties and projects as assigned.

Benefits

• Medical, dental and vision coverage
• Retirement plans
• Paid time off
• Employer-paid life and disability insurance with additional buy-up coverage options
• Tuition program
• Well-being benefits
• Full suite of benefits to support career development, individual & family health, and financial health

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED