Sr. Executive Assistant
About The Position
This high-trust Executive Assistant role supports three VPs within Mozilla's Core Services Leadership Team: the VP of Engineering, VP of Information Technology, and VP of Security. These leaders oversee the infrastructure, systems, and technical operations that power Mozilla's products and protect its users and organization. The Executive Assistant serves as the operational backbone for three fast-moving senior leaders, keeping their time and priorities running smoothly while navigating a complex, cross-functional environment with discretion and sound judgment. The role regularly works with executive leadership and their assistants, technical teams, and external partners, and requires poise, adaptability, and a proactive mindset alongside strong execution. Mozilla is a non-profit-backed technology company focused on making the internet better for people. The role supports Mozilla's mission to build the internet as a public resource accessible to all.
Requirements
- 5+ years of administrative experience in a technology company and multi-location environment, supporting one or more executives with tasks such as travel management, expense reports, and calendar management.
- Experience coordinating with sensitive, high-stakes external teams.
- Attention to detail, ability to manage ambiguity, and ability to foster a team culture.
- Strong written and verbal communication skills.
- Ability to take initiative and solve problems.
- Experience with Google Suite.
- Commitment to Mozilla's values: welcoming differences, being relationship-minded, practicing responsible participation, and having grit.
Responsibilities
- Act as a key point of contact between executives, their teams, and internal and external partners, ensuring timely communication and follow-up.
- Handle sensitive information with the highest degree of discretion.
- Manage administrative tasks including calendar management, domestic and international travel coordination, and expense reports.
- Support executives across US time zones.
- Coordinate internal and external meetings.
- Plan logistics and events for team and executive offsites and work weeks.
- Build relationships within the organization and establish and maintain trusted working partnerships through regular communication, understanding stakeholder needs, and consistent follow-through.
Benefits
- Generous performance-based bonus plans for eligible employees.
- Rich medical, dental, and vision coverage.
- Generous retirement contributions with 100% immediate vesting, regardless of whether the employee contributes.
- Quarterly all-company wellness days.
- Country-specific holidays and a day off for the employee's birthday.
- One-time home office stipend.
- Annual professional development budget.
- Quarterly well-being stipend.
- Considerable paid parental leave.
- Employee referral bonus program.
- Life/AD&D insurance, disability coverage, and employee assistance program; availability varies by country.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
