Sr Executive Assistant Manager

Mars•Chicago, IL

5d•$119,040 - $163,680•Onsite

About The Position

The Senior Executive Assistant Manager is a proactive and efficient thought partner who will both lead a team of Executive Assistants and directly support a senior executive. This role blends hands-on execution with people leadership, navigating complex organizational dynamics with discretion and independent judgement. The ideal candidate thrives in a fast-paced environment and is excellent at managing complexity and ambiguity on a global scale. This is a highly visible role within the organization, interacting with top executives and assistants globally. The Senior Executive Assistant Manager will handle significant matters directly related to general business operations without specific instruction or prescribed procedures.

Requirements

5+ years in a global executive support, business operations, or project management role.
Prior experience managing or mentoring Executive Assistants or administrative teams
Associate's degree in related fields or Bachelor’s degree preferred
Excellent organization and analytical skills, comfortable managing conflict and leading a team
Excellent communication skills with the ability to interact confidently at senior levels
Proven ability to manage internal and external stakeholders, partnerships, and high-profile relationships.
Professionalism and Confidentiality – navigating the balance between transparency and discretion
Ability to work independently, exercising discretion and independent judgment, as well as being part of a team, making sound decisions under pressure in both situations.
High attention to detail and problem-solving skills.
Proficiency in Microsoft Office suite of programs

Responsibilities

Heavy and complex calendar management with independent decision making based on priorities, which requires forward-thinking & strategizing.
Act as a strategic partner, proactively solving business challenges and optimizing Executive’s productivity
Manage high-level external meetings, speaking engagements, and conferences, ensuring the Executive is fully prepared with briefs and insights.
Plan and organize extensive international and domestic travel arrangements.
Complete paperwork, business invitation letters, and applications to obtain Visas for the Executive. Expert knowledge and advice for visa process.
Plan and organize key internal and external meetings and events (both domestic and international) while effectively managing time and budget constraints
Anticipate executive needs and business challenges before they arise—prioritizing, filtering, and resolving issues with minimal escalation required.
Proactively suggests process improvements, provides solutions, leads projects and owns outcomes
Process expense reports, purchase orders, wire transfers etc.
Perform other tasks and duties as assigned.
Lead, coach, and develop a team of Executive Assistants supporting senior leaders
Establish and drive consistency in ways of working, tools, and service standards across the EA team
Provide ongoing feedback, performance management, and career development support
Build a strong, collaborative EA community that operates as a strategic partner to the business
Support the Executive Assistant Team with event management & work overflow, which requires strong collaboration and ownership.