Sr Executive Assistant

Hertz•Atlanta, GA

8h•Onsite

About The Position

Hertz is seeking a highly organized and proactive Senior Executive Assistant to support administrative operations and provide comprehensive assistance to Executive Leaders at their new corporate office in Atlanta, Georgia. This pivotal role offers the opportunity to help shape the culture, systems, and processes of a newly established office. The ideal candidate thrives in dynamic environments, demonstrates exceptional organizational and communication skills, and is committed to ensuring efficient and seamless day-to-day operations. This role will be required to work from the Atlanta, GA office 5 days a week.

Requirements

10 years’ progressive experience in administrative roles
High School Diploma or equivalent
Proficient in MS Office 365 and calendar management.
Experience with training and onboarding new hires.
Ability to deal with highly confidential and sensitive matters.
Excellent verbal and written communication skills.
Ability to collaborate with internal and external stakeholders across multiple functions and locations
Excellent organization, time management, decision making, and prioritization skills.
Ability to work independently with minimal supervision, take initiative, solve problems with a goal-oriented mindset.
Adept at working in a fast-paced environment with ability to juggle multiple competing tasks and demands.

Nice To Haves

Experience in SAP Concur or similar expense management platform and Oracle preferred.

Responsibilities

Expertly manage complex executive calendars, coordinate domestic and international travel, and optimize daily schedules to maximize productivity.
Assist in the preparation of executive-level presentations and meetings, ensuring materials are accurate, timely, and aligned with strategic goals. Manage all related meeting logistics.
Maintain departmental budgets, manage purchase orders, requisitions, and invoices, and reconcile procurement cards and expense reports with precision.
Prepare forms, reports, presentations, and other business documents to support leadership initiatives and operational needs.
Build and sustain strong relationships across teams to foster collaboration and ensure timely execution of initiatives.
Serve as a liaison across functions to coordinate meetings and events, resolve issues, and promote a positive working environment.
Facilitate onboarding for new executives and consultants, including system access, equipment requests, badge coordination, and workspace setup.
Oversee office layout planning, desk assignments, supply requisitions, pantry management, and serve as the primary contact for building management.
Welcome and assist visitors, manage badge and pass issuance, book conference rooms, and uphold visitor protocols.
Independently and collaboratively manage special projects, including planning, coordinating presentations, and disseminating key information.