Executive Assistant Sr

Electric Reliability Council of Texas•Taylor, TX

20h•$29 - $49•Hybrid

About The Position

At ERCOT, our diverse and dynamic work environment provides a platform on which employees can work together to build the future of the Texas power grid and wholesale market utilizing the latest technologies and resources. We encourage you to join our talented, dedicated workforce to develop world-class solutions for today and tomorrow’s energy challenges while learning new skills and growing your career. ERCOT is committed to fostering inclusion at all levels of our company. It is the cornerstone of our corporate values of accountability, leadership, innovation, trust, and expertise. We know that individuals with a wide variety of talents, ideas, and experiences propel the innovation that drives our success. An inclusive and diverse workforce strengthens us and allows for a collaborative environment to solve the challenges that face our industry today and in the future. JOB SUMMARY An experienced professional who provides high-level executive and team support by conducting research, preparing statistical reports and PowerPoint presentations, handling information requests, and performing administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. JOB DUTIES Career level position that applies advanced and specialized expertise of an administrative or technical nature. Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks. Works on assignments that are moderately difficult, requiring judgment in resolving issues and/or in making recommendations. Receives little instruction on daily work and general instructions on newly introduced and/or more complex assignments. Typically acts as an informal resource for colleagues with less experience. May assign tasks and provide guidance to lower level colleagues. ADDITIONAL JOB DUTIES Provides administrative support and assistance to executives and department staff Liaising with internal staff and external stakeholders Manages executive calendars Schedules and organizes meetings and coordinates travel Provides administrative support for Board of Director and stakeholder communications and reports Prepares presentations and support materials, ensuring adherence to corporate standards and timelines Prepares Word documents, PowerPoint presentations, Excel spreadsheets, and expense reports Prepares general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads documents for spelling, grammar, and layout, making appropriate changes and recommendations. Responsible for accuracy and clarity of final copy. Maintains high standards of confidentiality regarding confidential and privileged information Supports special projects and departmental initiatives Performs other duties as assigned The foregoing description reflects the minimum qualifications and the essential functions of the position that must be performed proficiently with or without reasonable accommodation for individuals with disabilities. It is not an exhaustive list of the duties expected to be performed, and management may, at its discretion, revise or require that other or different tasks be performed as assigned. This job description is not intended to create a contract of employment with ERCOT. Both ERCOT and the employee may exercise their employment-at-will rights at any time.

Requirements

Requires minimum 5 years job related work experience in excess of degree requirements
Requires minimum 5 years experience supporting an executive or officer
High School Diploma or GED (Required) or a combination of education and experience that provides equivalent knowledge to a major in such fields is required

Nice To Haves

Prefer experience supporting executives or Board of Directors
Prefer strong knowledge of legal and financial documents and terminology
Prefer expert level PowerPoint skills
CAP Certified Administrative Professional (Preferred)

Responsibilities

Provides administrative support and assistance to executives and department staff
Liaising with internal staff and external stakeholders
Manages executive calendars
Schedules and organizes meetings and coordinates travel
Provides administrative support for Board of Director and stakeholder communications and reports
Prepares presentations and support materials, ensuring adherence to corporate standards and timelines
Prepares Word documents, PowerPoint presentations, Excel spreadsheets, and expense reports
Prepares general correspondence, memos, charts, tables, graphs, business plans, etc.
Proofreads documents for spelling, grammar, and layout, making appropriate changes and recommendations.
Responsible for accuracy and clarity of final copy.
Maintains high standards of confidentiality regarding confidential and privileged information
Supports special projects and departmental initiatives
Performs other duties as assigned