Sr. Executive Assistant

Apex Fintech Solutions•New York, NY

3d•$88,000 - $110,000•Hybrid

About The Position

The Senior Executive Assistant to the Commercial Organization (sales, business development, communications, and marketing) is well-organized, detail-oriented, flexible, and possesses superior verbal and written communication skills. This position requires a highly organized, proactive, and resourceful individual who can manage multiple tasks and projects with a high degree of professionalism and confidentiality. The Senior Executive Assistant will serve as a key liaison between the executive and internal/external stakeholders. The ideal candidate must be detail-oriented, well-organized, flexible, and have strong verbal and written communication skills. The ideal candidate will be experienced in calendar management, executive travel, event planning, and Microsoft 365 suite.

Requirements

High School Diploma or GED required; Associate's degree in Business Administration, Communications, or a related field preferred.
5+ years of experience as an executive assistant or in a similar administrative role, preferably supporting senior executives.
Strong, high volume, multi-calendar management experience required
Advanced proficiency Microsoft 365 Suite, including Outlook, Teams,Word, Excel, and PowerPoint
Experience with project management tools (Monday.com, or similar) preferred

Nice To Haves

Experience in handling sensitive and confidential information with a high degree of integrity.
Proven ability to adapt to changing schedules and working conditions.
Exceptional multitasking and organizational skills, able to prioritize effectively.
Experience in corporate event planning and coordination.
Prior experience utilizing AI to automate tasks and work activities.
Experience in fintech, banking, or financial services environment .
Understanding of financial services regulations and compliance requirements.
Demonstrated ability to work effectively in a high-growth technology environment.

Responsibilities

Calendar Management: Maintain and oversee executive(s) calendars, ensuring efficient scheduling and organization of meetings, appointments, and events.
Travel Coordination: Plan and coordinate comprehensive travel arrangements including flights, accommodations, ground transportation, and detailed itineraries. Manage travel disruptions and provide real-time support.
Communication Management: Manage incoming and outgoing communications, including handling calls, emails, and other forms of electronic communication, ensuring concise and professional exchanges.
Expense Reporting: Handle the processing and management of expense reports with attention to accuracy and timeliness.
Event Planning: Assist in the planning and execution of corporate events, providing support in logistical arrangements and execution.
Research and Reporting: Conduct light research tasks and prepare reports as required to support executive decision-making.
Priority Management: Assist the executive in establishing priorities, managing time effectively to ensure focus on critical tasks.
Project Management: Lead special projects from inception through completion, coordinating cross-functional teams and ensuring deliverables meet deadlines.