Sr. Executive Assistant (Project Administration Focus)

HHC•Indianapolis, IN

About The Position

Reporting directly to a Chief‑level Executive or Senior Leadership Team member, the Senior Executive Assistant (Project Administration Focus) is a key partner to senior leadership designed for a proactive, analytical, and technically capable professional. This position goes well beyond traditional support and requires the ability to independently manage complex priorities, produce and interpret executive‑level reports, and drive key initiatives forward. The successful candidate will serve as a trusted thought partner to senior leaders—anticipating needs, proactively identifying solutions, and providing informed recommendations. In addition to managing their executive admin operations, this role plays a critical part in coordinating programs, tracking deliverables, and ensuring visibility into progress across high‑priority initiatives. Advanced technology skills, sound judgment, and the ability to operate with discretion and confidence in a fast‑paced healthcare environment are essential. This role is ideal for a quick‑thinking professional who thrives on ownership, operates with a high degree of autonomy, and adds value by enabling executive leaders to focus on strategic decision‑making.

Requirements

Bachelor’s degree in Business Administration or related field with 2 years of relevant experienceOR
8 years of directly related executive or senior administrative support experience
Strong project management, organizational, and prioritization skills
Ability to anticipate needs and adapt to changing priorities
Advanced written and verbal communication skills
High degree of professionalism and discretion
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Nice To Haves

Medical terminology experience preferred

Responsibilities

Manage and execute special projects and executive-level assignments from planning through completion
Establish objectives, determine priorities, track progress, and adjust plans as priorities evolve
Prepare executive reports, presentations, dashboards, and data analyses to support decision-making
Research, compile, and synthesize information for senior leadership
Coordinate across departments to ensure deliverables are completed accurately and on time
Provide senior-level administrative support with minimal supervision
Manage executive calendars, correspondence, meetings, and travel arrangements
Ensure meeting materials and briefings are prepared in advance and error-free
Attend meetings and prepare minutes as requested
Screen and prioritize inquiries using sound judgment and discretion
Maintain awareness of executive priorities and proactively surface issues requiring attention
Clearly communicate concerns, deadlines, and risks to the executive leader
Maintain confidential electronic and paper records
Create and manage databases, Excel spreadsheets, and tracking systems
Provide continuity and reliability within Hospital Administration operations