Executive Assistant | Conrad Administration

Logan Health•Conrad, MT

1d•Onsite

About The Position

This position provides executive, administrative and development support to assigned President and Senior Leadership Team (SLT). Serves as the primary point of contact for all constituencies on all matters pertaining to the President. Our Mission: Quality, compassionate care for all. Our Vision: Reimagine health care through connection, service and innovation. Our Core Values: Be Kind | Trust and Be Trusted | Work Together | Strive for Excellence.

Requirements

Minimum of three (3) years’ work experience in a similar role required.
Commitment to working in a team environment and maintaining confidentiality as needed.
Excellent verbal and written communication skills including the ability to communicate effectively with various audiences.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Possess and maintain computer skills to include working knowledge of Microsoft Office Suite and ability to learn other software as needed.

Nice To Haves

Minimum of two (2) years’ college or vocational training preferred.
Experience in healthcare preferred.
Ability to take initiative to evaluate, anticipate future needs and institute problem solving on a daily basis.
Possess ability to come up with ideas, solutions and opportunities.
Demonstrated ability to type 65 wpm with high percentage of accuracy preferred.
Excellent organizational skills, detail-oriented, a self-starter, possess critical thinking skills and be able to set priorities and function as part of a team as well as independently.

Responsibilities

Provides support to President in relation to all correspondence, scheduling and other projects as assigned.
Consistently recognizes and prioritizes tasks, dealing with them promptly.
Exhibits a commitment to professionalism while undertaking all tasks and in all interactions.
Stays well informed and attentive to opportunities to use critical thinking skills.
Exhibits forward thinking with ideas, solutions and opportunities.
Coordinates meetings and all support services and/or equipment needed.
Prepares agendas for, and acts as scribe for assigned meetings.
Publishes minutes according to protocol and follows up on projects/assignments initiated from meeting in a timely manner.
Drafts reports, letters, proposals, and prepares and coordinates oral and written communication on behalf of the President.
Maintains and tracks expense reports and provides reconciliations to CFO in a timely manner.
Assists in the preparation of reports by gathering information from leadership, other departments and stakeholders.
Reviews data as requested and formats information.
Creates and presents data to President in form requested (spreadsheet, charts, graphs, presentation, etc.).
Receives, handles, and stores confidential information appropriately.
Maintains confidential files and documents per department protocol.
Exhibits a positive team approach by being flexible with schedule and assists other Presidents and Executive Assistants as needed.
Contributes to a positive work climate and the overall team effort of the department.
Acts as a liaison with other departments and outside agencies.
Serves as contact in regards to API timekeeping.
Maintains regular and consistent attendance as scheduled by department leadership.