Sr Exec Asst, CEO & CPESO

BCU•Vernon Hills, IL

97d•$72,000 - $108,000

About The Position

This role supports the President/Chief Executive Officer (CEO) and Chief People, Experience & Strategy Officer (CPESO), providing high-touch, relationship-focused support to two of BCU’s most senior leaders. The role manages information, priorities, communications, and logistics with professionalism, discretion, and attention to detail so leaders are prepared and able to focus on strategic priorities. The position calls for operational excellence, sound judgment, and a proactive approach to resolving issues before they become distractions. It contributes to organizational effectiveness by improving processes, using technology, and stewarding time, resources, and expenses responsibly. The successful candidate embodies BCU’s Shared Values and helps create the conditions for leaders and teams to do their best work.

Requirements

10+ years of experience supporting senior executives in a corporate environment.
Proven ability to manage multiple priorities, deadlines, and stakeholders with precision and professionalism.
Advanced proficiency with Microsoft Office and contemporary workplace technologies, including Teams, PowerPoint, and Outlook.
Strong written and verbal communication skills.
Ability to synthesize information and create materials that meet executive-level expectations.
Comfort interacting with senior leaders, employees, partners, board members, and external stakeholders.
Exceptional organization, follow-through, ownership, attention to detail, accuracy, dependability, and responsiveness.
Ability to manage details while maintaining focus on broader priorities.
Ability to anticipate needs, identify risks, plan ahead, and address gaps, obstacles, or emerging issues early.
Ability to take ownership of outcomes and raise concerns, offer solutions, and seek better ways to work.
Ability to handle sensitive information, priorities, and requests with exceptional judgment and discretion.
Ability to determine when to act independently and when escalation is appropriate.
Maturity, professionalism, and sound decision-making.
Dependability, adaptability, composure in fast-moving environments, and a service-oriented, solution-focused approach.
Ability to build strong relationships and work effectively with diverse teams.
Bachelor’s degree preferred.

Nice To Haves

Bachelor’s degree.
Experience preparing executive presentations, meeting materials, and communications.

Responsibilities

Manage the President/CEO’s and CPESO’s calendars, aligning scheduled time with priorities, business needs, and strategic objectives.
Coordinate meeting logistics, including scheduling, attendees, locations, technology, and materials.
Prepare leaders for daily activities and upcoming commitments with agendas, briefing materials, background information, and key insights.
Arrange travel, itineraries, and related logistics accurately and cost-consciously.
Complete expense reporting, approvals, and administrative processes accurately and efficiently.
Promote executive meeting excellence by ensuring meeting owners establish clear objectives and agendas, invite appropriate participants, and share materials on time.
Support the development, formatting, and refinement of presentations, reports, correspondence, and executive communications.
Track action items, commitments, and follow-ups to support timely execution and accountability.
Maintain organized files, records, and reference materials for ready access and informed decision-making.
Coordinate communication among executive leadership, teams, and external partners, supporting timely responses.
Draft, edit, and refine communications that reflect BCU’s voice, culture, and professionalism.
Ensure meetings, communications, and executive materials are accurate, complete, and aligned with organizational priorities.
Build relationships across the organization and support consistency, responsiveness, and alignment.
Help leaders manage competing priorities and focus on important business objectives.
Anticipate scheduling conflicts and competing demands and recommend practical solutions.
Protect executive time by managing requests, organizing inputs, and preparing leaders for discussions and decisions.
Support effective use of leadership capacity through planning and prioritization.
Use technology and productivity tools to improve scheduling, document management, communication, and workflow efficiency.
Identify ways to simplify processes, eliminate inefficiencies, and reduce administrative burden.
Develop systems and practices that strengthen organization, consistency, and execution.
Promote efficient use of time, energy, and resources through disciplined planning and operational excellence.
Handle confidential information with discretion, professionalism, and sound judgment.
Build trusted partnerships while maintaining appropriate boundaries and confidentiality.
Represent the offices of the President/CEO and CPESO with professionalism, responsiveness, and credibility.
Remain composed, organized, and dependable in fast-paced, high-visibility, or sensitive situations.