Sr. Development Events Coordinator

Educational Media Foundation - K-LOVE & Air1•Franklin, TN

3d•Onsite

About The Position

The Senior Development Events Coordinator drives, coordinates, and executes Development-led donor engagement events that advance K-LOVE’s mission. Working closely with the Development Events Manager, internal Ministry teams, and external vendors, this role delivers well-executed live and hosted donor experiences. The coordinator owns assigned events, workstreams, and tasks from concept through post-event follow-up, using independent judgment, proactive problem-solving, and accountability for outcomes. Responsibilities include logistics, timelines, communications, data integrity, and on-site execution while representing the Ministry with excellence, integrity, and a servant’s heart. This is an onsite role in Franklin, Tennessee. The role also involves contributing to a collaborative Ministry culture, coordinating event operations and vendors, maintaining donor and event data, leading on-site execution, and ensuring post-event follow-up. Candidates must demonstrate personal faith in Jesus Christ and alignment with K-LOVE’s mission, values, and statement of faith. Employment is contingent on passing a reference screen and background check, providing proof of legal authorization to work in the United States, and agreeing with K-LOVE’s Christ-Centered Life Covenant and Statement of Faith.

Requirements

Bachelor’s degree, or a combination of education/training with relevant experience.
Minimum 1–3 years of experience in event coordination, live events, hospitality, nonprofit development, or a comparable project-based role.
Demonstrated ability to take ownership of work, manage priorities independently, and drive tasks to completion.
Strong organizational and project coordination skills, with exceptional attention to detail.
Ability to manage multiple priorities, timelines, and stakeholders in a fast-paced environment.
Experience with CRM or database systems.
Excellent written and verbal communication skills.
Proactive, adaptable, and service-oriented approach with a high standard of excellence.
Willingness and flexibility to travel occasionally and work evenings or weekends as required for events.
Personal faith in Jesus Christ and alignment with K-LOVE’s mission, values, and statement of faith.
Humility, teamwork, ownership, and a heart to serve donors, colleagues, and Ministry partners.
Excellent interpersonal skills and ability to develop sincere business/Ministry relationships.
Strong written and verbal communication and presentation skills.
Pass a pre-employment reference screen and background check.
Proof of legal authorization to work in the United States.
Agree with K-LOVE’s Christ-Centered Life Covenant and Statement of Faith.

Nice To Haves

Salesforce experience is preferred.

Responsibilities

Model professionalism, gratitude, accountability, and a servant-leader mindset while contributing to a collaborative Ministry culture.
Represent K-LOVE in ways aligned with its mission and values, participate in Ministry-wide activities, pursue continuous learning, and follow workplace policies, safety standards, and training.
Plan, coordinate, and drive the operational execution of Development-led donor engagement events, including cultivation events, hosted gatherings, and special donor experiences.
Own event timelines, planning documents, and master calendars, promoting alignment, readiness, and accountability throughout execution.
Coordinate with Development, Marketing, the CEO’s Office, and other internal teams to deliver events.
Coordinate travel, lodging, meals, and itineraries for staff, donors, and special guests.
Serve as the point of contact for event vendors, including venues, caterers, A/V providers, transportation partners, and other service providers.
Research vendors, obtain and evaluate quotes, confirm services, and communicate event timelines and expectations.
Coordinate delivery, setup, on-site needs, and breakdown logistics; resolve issues independently when appropriate and escalate strategically when needed.
Build and maintain vendor and partner relationships that reflect the Ministry’s values and reputation.
Manage RSVP tracking, guest lists, seating information, and donor details in Salesforce or other CRM systems.
Draft, schedule, and execute invitations, reminders, confirmations, and post-event communications.
Collect, organize, and maintain accurate donor bios, preferences, itineraries, and internal event documentation.
Enter, reconcile, and report event-related data in Salesforce after each event.
Represent Development on-site, overseeing registration, check-in, setup, vendor coordination, and behind-the-scenes operations.
Troubleshoot and resolve on-site issues with professionalism and sound judgment to maintain a high-quality donor experience.
Direct and oversee assigned on-site staff, volunteers, or vendors as applicable.
Prepare post-event debriefs by gathering feedback, documenting outcomes, and summarizing learnings.
Track and complete follow-up actions, donor touchpoints, and next steps in partnership with the Development Events Manager.
Maintain organized event documentation, insights, and best practices to strengthen future events.
Perform other duties as assigned.