Sr. Development Events Coordinator

Educational Media Foundation•Franklin, TN

1d•Onsite

About The Position

The Senior Development Events Coordinator plans, coordinates, and executes Development-led donor engagement events that advance K-LOVE’s mission. The role partners with the Development Events Manager, internal Ministry teams, and external vendors to deliver high-quality live and hosted donor experiences. The coordinator owns assigned events, workstreams, and tasks from concept through post-event follow-up, exercising independent judgment, proactive problem-solving, and accountability for outcomes. Responsibilities include managing logistics, timelines, communications, data integrity, and on-site execution while representing the Ministry with excellence, integrity, and a servant’s heart. This is an onsite role in Franklin, Tennessee. The position requires occasional travel and flexibility to work evenings or weekends as required for events. Candidates must demonstrate personal faith in Jesus Christ and alignment with K-LOVE’s mission, values, and statement of faith. Employment is contingent on passing a pre-employment reference screen and background check and providing proof of legal authorization to work in the United States.

Requirements

Bachelor’s degree, or a combination of education/training with relevant experience.
Minimum 1–3 years of experience in event coordination, live events, hospitality, nonprofit development, or a comparable project-based role.
Ability to take ownership of work, manage priorities independently, and drive tasks to completion.
Strong organizational and project coordination skills with exceptional attention to detail.
Ability to manage multiple priorities, timelines, and stakeholders in a fast-paced environment.
Experience with CRM or database systems.
Excellent written and verbal communication skills.
Proactive, adaptable, and service-oriented approach with a high standard of excellence.
Willingness and flexibility to travel occasionally and work evenings or weekends as required for events.
Personal faith in Jesus Christ and alignment with K-LOVE’s mission, values, and statement of faith.
Humility, teamwork, ownership, and a heart to serve donors, colleagues, and Ministry partners.
Excellent interpersonal skills and ability to develop sincere business or Ministry relationships.
Strong written and verbal communication and presentation skills.
Must pass a pre-employment reference screen and background check.
Must provide proof of legal authorization to work in the United States.
Must agree with K-LOVE’s Christ-Centered Life Covenant and Statement of Faith.

Nice To Haves

Experience with Salesforce.

Responsibilities

Contribute to a positive, collaborative Ministry culture by modeling professionalism, gratitude, accountability, and a servant-leader mindset.
Represent K-LOVE with integrity and participate in Ministry-wide initiatives, including Daily Prayer, All Team Meetings, celebrations, and service projects.
Follow K-LOVE policies, safety standards, and required training to uphold a safe and healthy work environment.
Plan, coordinate, and drive the operational execution of Development-led donor engagement events, including cultivation events, hosted gatherings, and special donor experiences.
Own event timelines, planning documents, and master calendars, ensuring readiness and accountability throughout execution.
Coordinate with Development, Marketing, the CEO’s Office, and other internal teams to deliver events.
Arrange travel, lodging, meals, and itineraries for staff, donors, and special guests.
Serve as the point of contact for event vendors and service providers, including venues, caterers, A/V providers, and transportation partners.
Research vendors, obtain and evaluate quotes, confirm services, and communicate event timelines and expectations.
Coordinate delivery, setup, on-site needs, and breakdown logistics; resolve issues independently when appropriate and escalate strategically as needed.
Build and maintain vendor and partner relationships that reflect the Ministry’s values and reputation.
Manage RSVP tracking, guest lists, seating information, and donor details in Salesforce or other CRM systems.
Draft, schedule, and execute event invitations, reminders, confirmations, and post-event communications.
Collect, organize, and maintain accurate donor bios, preferences, itineraries, and internal event documentation.
Enter, reconcile, and report event-related data in Salesforce following each event.
Represent Development on site by overseeing registration, check-in, setup, vendor coordination, and behind-the-scenes operations.
Troubleshoot on-site issues with professionalism and sound judgment to maintain a high-quality donor experience.
Direct and oversee assigned on-site staff, volunteers, or vendors as applicable.
Prepare post-event debriefs by gathering feedback, documenting outcomes, and summarizing lessons learned.
Track and complete follow-up actions, donor touchpoints, and next steps in partnership with the Development Events Manager.
Maintain organized event documentation, insights, and best practices to strengthen future events.
Perform other duties as assigned.