Sr. Corporate Paralegal

AEVEX

5d • $122,000 - $137,800

About The Position

The Sr. Corporate Paralegal supports AEVEX’s legal department with corporate, governance, and transactional work. The role owns day-to-day entity management, corporate records, transaction support, and the company’s corporate document infrastructure, and also provides paralegal support to other department areas such as Risk and Compliance.

The position manages domestic and international entity compliance and records, supports board and committee governance, and coordinates corporate actions and documentation. It provides lifecycle support for M&A transactions, restructurings, intercompany matters, and treasury operations, working with internal teams and external transaction parties. The role also drafts and manages routine corporate documents, coordinates notarization and authentication processes, responds to documentation requests, and maintains corporate archives.

The position requires 10 or more years of paralegal experience, including meaningful in-house experience at a public or large private company. The listed salary range is $122,000–$137,800 USD for the applicable location. The employee must be a U.S. citizen and able to obtain or maintain a Secret DoD clearance.

Requirements

• 10 or more years of paralegal experience, with a meaningful portion gained in-house at a public or large private company.
• Deep expertise in entity management, corporate governance, and SEC/public-company corporate operations.
• Strong working knowledge of notarization, apostille, and document authentication and legalization processes for domestic and cross-border transactions.
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills, including the ability to interface confidently with senior executives, board members, and external counsel.
• High discretion and judgment when handling confidential and sensitive information.
• Proficiency with Microsoft Office Suite, document management systems, and electronic signature platforms such as DocuSign or Adobe Sign.
• Ability to obtain or maintain a Secret DoD clearance; U.S. citizenship is required.
• Bachelor’s degree and/or paralegal certificate from an ABA-approved program, or equivalent professional experience.

Nice To Haves

• Paralegal certification such as PACE (NFPA) or CP/CLA (NALA).
• Hands-on experience with board portal software such as Diligent Boards or similar.
• Demonstrated experience supporting M&A transactions, corporate restructurings, and multi-entity organizations.
• In-house experience at an aerospace, air defense, defense industrial base, or broader government contracting company.
• Experience supporting public-company corporate secretarial functions, including SEC filings (Section 16, 13D/G), proxy preparation, and annual meeting logistics.
• Background supporting equity compensation administration, cap table management, and stock plan operations.
• Familiarity with regulatory considerations specific to defense contractors, including CFIUS/FOCI, ITAR/EAR, and government contracts disclosure obligations.

Responsibilities

• Develop and maintain the company’s global entity portfolio in good standing, including domestic and international subsidiaries, joint ventures, and special-purpose entities.
• Manage annual reports, franchise tax filings, registered agent relationships, and qualifications to do business across relevant jurisdictions.
• Coordinate entity formations, qualifications, mergers, dissolutions, name changes, and other lifecycle events.
• Track and manage corporate compliance calendars, deadlines, and recurring filings.
• Partner with finance, tax, and treasury teams on entity-related corporate actions and intercompany matters.
• Own and improve the entity management process, including data integrity and reporting.
• Maintain corporate records and minute books, including organizational documents, bylaws, operating agreements, board and shareholder consents, and certificates.
• Prepare, organize, and maintain board and committee meeting materials, resolutions, minutes, and consents in coordination with the Corporate Secretary function.
• Manage signature authority matrices, officer lists, director records, and corporate authorization documentation.
• Generate governance reports, organizational charts, and corporate structure summaries for internal and external stakeholders.
• Support M&A transactions throughout the deal lifecycle, including due diligence coordination, data room management, signing and closing logistics, and post-closing integration.
• Assist with corporate restructurings, reorganizations, and integration projects, including entity rationalization and step plan execution.
• Prepare and maintain intercompany agreements, transfer pricing documentation, and related corporate authorizations in coordination with tax and treasury.
• Support treasury operations, including bank account documentation, KYC requests, signatory updates, and corporate certifications.
• Coordinate with outside counsel, accountants, financial advisors, and other transaction parties to support deal execution.
• Draft, file, and manage routine corporate documents, including secretary’s certificates, incumbency certificates, certificates of good standing, powers of attorney, and corporate resolutions.
• Coordinate notarization, apostille, authentication, and legalization of corporate documents for domestic and international transactions.
• Manage relationships with notaries, registered agents, embassies and consulates, and document service vendors.
• Respond to internal and external requests for corporate documentation from auditors, counterparties, lenders, and regulators.
• Maintain organized digital and physical archives of executed corporate documents with appropriate retention and access controls.
• Perform other duties as required.
• Maintain regular and reliable attendance on a full-time basis or in accordance with the posted schedule.
• Exhibit professional behavior with internal and external business associates and align daily actions with company policies, cultural values, and department goals.

Benefits

• 401(k) retirement plan
• Medical insurance, with a portion of premiums paid by the company
• Dental insurance, with a portion of premiums paid by the company
• Vision insurance, with a portion of premiums paid by the company
• Disability insurance, with a portion of premiums paid by the company
• Life insurance, with a portion of premiums paid by the company
• Professional development funds
• Employee Assistance Plan (EAP), including counseling, legal help, and child and elder care support, for qualified employees

What This Job Offers

• Job Type: Full-time
• Career Level: Senior