Corporate Paralegal

EXCLUSIVE JETS LLC•Raleigh, NC

10d•Onsite

About The Position

The Corporate Paralegal supports the General Counsel and legal function by coordinating transactions, preparing and managing legal documents, and maintaining corporate records. The role handles agreements and related legal work from initial drafting through signature and post-closing organization. Using approved forms and attorney direction, the paralegal prepares drafts and revisions, tracks open issues and deadlines, coordinates with internal stakeholders and external parties, and helps ensure legal files are accurate, complete, and accessible. The position requires attention to detail, sound judgment with confidential information, and the ability to manage multiple workstreams and keep transactions moving while following required approvals. The position is based on-site at flyExclusive’s Raleigh office and reports to a General Counsel who works remotely. Regular collaboration with the General Counsel is conducted through Teams, phone, email, and shared legal systems. The role is expected to manage on-site priorities with appropriate independence in a typical office and computer lab environment with frequent interruptions. Limited travel may be required. Occasional weekend and/or after-hours availability is expected.

Requirements

Bachelor’s degree, paralegal certificate, or an equivalent combination of education and relevant experience.
At least 3 years of experience as a paralegal, transaction coordinator, or in a comparable legal support role, including substantive experience drafting or managing contracts or legal documents or supporting transactions.
Experience coordinating document execution, maintaining legal records, and managing multiple deadlines and stakeholders.
Advanced skills in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat, including redlining/track changes and creating fillable forms.
Strong legal drafting, proofreading, document-comparison, and organizational skills, with commitment to quality and attention to detail.
Familiarity with contract terminology, transaction processes, and corporate governance documents.
Clear, professional written and verbal communication and effective follow-through with internal teams and external parties.
Sound judgment, discretion, and appropriate handling of confidential information.
Ability to identify issues independently, propose practical solutions, advance assigned matters, and escalate legal or commercial decisions to the General Counsel when appropriate.
Strong organizational, project management, and problem-solving skills, including the ability to multitask and adapt to competing demands.
High standard of customer/client service and responsiveness.
Experience with electronic signature tools, document-management systems, contract trackers, or contract lifecycle management systems.
Ability to organize electronic matter files and maintain accurate document and deadline tracking.
Availability and commitment to service, including occasional weekends and/or after-hours work.
Legally authorized to work in the United States; visa sponsorship is not available.
Successful completion of an employment background check is required.
Ability to occasionally lift and move standard office objects weighing up to 20 pounds; remain seated or standing for extended periods; move within the office and access printers or meeting rooms; navigate multi-level facilities by stairs or elevators; read small-print documents and inspect detailed reports at close range; hear and exchange information during calls, video conferences, and in-person discussions; and perform continuous keyboarding, mouse navigation, or ten-key data entry.

Nice To Haves

Corporate or in-house paralegal experience, including direct support for a General Counsel or legal team.
Experience with transaction closings, due diligence, entity management, board materials, or corporate governance.
Experience with aviation, fractional ownership agreements, membership programs, or similar contractual structures.
Experience with contract lifecycle management, entity-management, or e-signature platforms.

Responsibilities

Coordinate legal aspects of corporate and commercial transactions, including timelines, closing checklists, document lists, signature packets, and post-closing deliverables.
Prepare initial drafts, revisions, redlines, summaries, and comparison documents for attorney review using approved templates and instructions.
Support preparation, review, execution, and recordkeeping for Jet Club, fractional ownership, and other business agreements.
Track drafts, comments, approvals, signatures, and outstanding items, and follow up with stakeholders and outside parties.
Coordinate electronic signatures and closing logistics, and verify executed documents are complete and filed in the appropriate repository.
Assist with due diligence by organizing requests and responses, collecting documents, maintaining secure files, and tracking open questions.
Partner with Sales and the General Counsel to move prospective and renewing Jet Club and fractional ownership agreements from approved terms through execution.
Serve as a responsive point of contact for customers and their authorized representatives regarding agreement status, document requests, signature steps, and next actions.
Coordinate with Sales to resolve incomplete paperwork, identify discrepancies between approved terms and draft documents, and escalate substantive legal or commercial questions.
Maintain accurate agreement-status records, outstanding items, and key communications for Sales and the legal team.
Support amendments, renewals, ownership changes, and other post-signature documentation under the General Counsel’s direction.
Maintain corporate records, including entity documents, resolutions, written consents, minutes, and related approvals.
Assist with board and committee materials, resolutions, consents, and minutes, and coordinate their distribution and execution.
Maintain organized legal matter files and contract records, including key dates and other information identified by the legal team.
Support entity maintenance and filings with the General Counsel, outside counsel, and relevant internal teams.
Coordinate assigned legal matters with Sales, Finance, other business teams, outside counsel, and counterparties.
Help the General Counsel and other executives stay organized and punctual by managing schedules, reminders, and priority tasks.
Proofread and quality-check documents for consistency, completeness, formatting, defined terms, exhibits, signature blocks, version control, grammar, spelling, syntax, and style.
Help improve legal templates, intake processes, trackers, filing practices, and transaction workflows under the General Counsel’s direction.
Protect privileged, confidential, and sensitive information, and escalate legal interpretations, negotiated exceptions, and commitments outside approved terms to the General Counsel.
Complete assignments accurately, on time, and with attention to detail.