SO Sr Coord Admin Svcs Assignment

Williamson County•Georgetown: 508 Rock Street, TX

8d•Onsite

About The Position

Reporting directly to the Administrative Services Director, this position coordinates current and potential grants for the Williamson County Sheriff’s Office, administers Civil Service processes, manages departmental policy and compliance systems, and provides operational and administrative support to leadership. The role is responsible for grant research and administration, Civil Service records and promotional processes, departmental policies and compliance systems, reporting, records, and customer service. The position has no direct reports. Work is primarily indoors in an air-conditioned environment. The role may involve occasional contact with persons accused or convicted of crimes and contact with law enforcement officials and the public. The normal office hours are Monday through Friday, 8 a.m. to 5 p.m.; work outside those hours may be required, and the employee may be deemed essential personnel in an emergency. The position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing, and occasional lifting or carrying. Employment is contingent on criminal background, motor vehicle record, and drug screening. A Williamson County online application is required; resumes alone are not sufficient. The position is open until filled and may close at any time after five business days. Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and USERRA. Williamson County is a tobacco-free workplace, prohibiting tobacco products and electronic nicotine delivery systems on county premises.

Requirements

Associate degree in a related field and three years of clerical experience in a professional office environment, including grant writing and project management; or an equivalent combination of education and experience.
Obtain a valid driver’s license within thirty days of employment.

Nice To Haves

Two years of experience in grant writing.
Two years of experience in project management.
Two years of experience in policy management.

Responsibilities

Research and evaluate grant opportunities; coordinate grant development, submission, and post-award administration.
Prepare Commissioners Court agenda items for grant applications, funding acceptance, and contract modifications.
Route grant approvals through the chain of command and work with County departments to ensure compliance with requirements.
Collect and analyze data to substantiate community needs and support grant proposals and reporting.
Manage grant timelines, deliverables, financial documentation, and audit readiness.
Serve as Civil Service Coordinator, administer Civil Service rules, and maintain official records.
Manage promotional processes, including eligibility verification, exam administration, coordination with Boards, and publication of eligibility lists.
Administer departmental policy, records, and compliance systems.
Update and distribute policies, procedures, and forms; assist with policy and procedure development; and coordinate Policy Committee meetings.
Oversee PowerDMS, including user access, system security, compliance workflows, reporting, and training.
Manage PowerDMS components of new-hire orientation, including instruction delivery and policy queue setup.
Maintain filing and records-retention systems, forms, worksheets, and other operational materials.
Develop and distribute operational reports and support leadership with accurate documentation and analysis.
Create, maintain, and organize office SharePoint groups and their documents.
Provide customer service in person and by phone.
Cross-train to support continuity of operations.
Attend required meetings and trainings.
Perform other duties as assigned.