HR Admin Specialist - 12 month assignment

Informa Group .•Shawnee, KS

2d•Onsite

About The Position

The HR Shared Services Specialist delivers HR operational support and administration to US-based colleagues, providing an excellent colleague experience by resolving inquiries and maintaining information in SAP, Oracle, and other HR and payroll systems. Based in Informa’s Shawnee, Kansas office, the role works with colleagues across HR Shared Services Operations, HRIS, Payroll, Benefits, Mergers & Acquisitions, HR Business Partners, Talent Management, Identity Management, IT, and management. The assignment is for 12 months. The specialist supports the colleague lifecycle from onboarding through employment and departure, including processing employment changes, responding to questions, coordinating payroll information, and helping with timekeeping and benefits inquiries. The role also contributes to process improvements and supports team projects and other assigned tasks.

Requirements

General familiarity with HR functions.
Basic knowledge of payroll and benefits administration.
Basic knowledge of data management lifecycles in a core HR system.
Basic knowledge of HR policies.
Proficiency in Microsoft Office applications.

Nice To Haves

One to two years of related experience or equivalent skills.
Knowledge of ADP, Oracle HR, and SAP HR.

Responsibilities

Serve as a first point of contact and provide customer service to colleagues, management, and HR Business Partners.
Resolve colleague inquiries and prepare paperwork or enter changes to personal data, job information, reporting lines, and compensation in HR systems.
Facilitate hiring, onboarding, and leave processes by submitting paperwork and entering accurate information into SAP and Oracle.
Manage colleague lifecycle administration from onboarding through employment changes and the leaver process.
Assist colleagues and management with timecard corrections, time-off approvals, timekeeping processes, and time-off policy inquiries.
Facilitate HR onboarding, complete HR profiles, and process I-9 forms.
Troubleshoot HR systems and their interactions with other company solutions.
Answer colleague questions about HR policies and processes and help identify appropriate solutions.
Manage I-9 verification and ensure documents are entered accurately and on time in accordance with US employment laws.
Coordinate payroll processing by submitting or entering relevant information, reviewing submitted changes and timesheets, and maintaining appropriate auditable documentation.
Assist the benefits team with general benefits and 401(k) questions.
Support business projects, data entry, and other tasks as needed.
Collaborate with HR Shared Services colleagues to streamline processes and manage workload.
Perform other ad hoc duties as assigned.