Sr Billing Specialist

A/Z Corp•North Stonington, CT

2d•$60,000 - $70,000•Onsite

About The Position

The Sr Billing Specialist is responsible for overseeing complex billing processes, ensuring accurate and timely invoicing, supporting cash flow objectives, and serving as a subject matter expert for billing operations. This role partners with internal and external stakeholders to support contract compliance, optimize revenue recognition, and enhance the overall customer experience.

Requirements

Ability to work independently and as part of a team
Follow plans and instructions from supervisors or more experienced workers
Strict adherence to all safety rules and quality
Interact with all co-workers and clients in an attentive courteous manner
At times may perform clerical/administrative duties
Ability to communicate fluently in the English language
Accuracy and attention to detail
Good communication skills
Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
Minimum of 5 years of billing, accounts receivable, or accounting experience.
Construction industry billing experience preferred.
Experience with lump sum billing, AIA billing, government contracts, time and material billing, or other complex invoicing environments preferred.
Experience using ERP or accounting software such as Sage, CMiC, Oracle or similar systems.

Responsibilities

Regular attendance at assigned location; may include A/Z satellite offices or another project site.
Lead the preparation, review, and distribution of monthly billing packages for assigned projects and customers.
Review customer contracts to ensure billing is completed in accordance with contractual terms, schedules, and requirements.
Process complex invoices, requisitions, lump sum billings, time and material billings, and other customer billing transactions within the accounting system.
Serve as the primary point of contact for escalated billing inquiries, disputes, and payment issues.
Partner with Project Managers and Operations teams to ensure accurate project setup, billing rates, contract values, and change orders.
Review billing data for accuracy, completeness, and compliance prior to invoice submission.
Monitor billing schedules and deadlines to ensure timely invoicing and maximize cash flow.
Prepare and process billing adjustments, credit memos, write-offs, and invoice corrections as necessary.
Research and resolve billing discrepancies through collaboration with internal departments and external customers.
Maintain organized billing documentation and ensure records are properly archived in document management systems.
Assist with month-end and year-end closing activities relating to billing and accounts receivable.
Generate billing reports, aging analyses, and key performance indicators for management review.
Identify opportunities for process improvements and assist with implementation of best practices.
Provide education, mentoring, and guidance to Billing Specialists and other team members.
Support audits by providing requested documentation and explanations.
Assist management with special projects and perform additional duties as assigned.