Sr Billing Specialist

Ports America•Houston, TX

17h•Onsite

About The Position

We are seeking a detail-oriented and analytical Billing Specialist to join our marine accounting team. As a Billing Specialist, you will play a critical role in the revenue cycle of our port operations. You will be responsible for reviewing daily vessel operational reports, calculating complex labor and equipment charges, auditing stevedoring contracts, and generating accurate, timely invoices for shipping lines and cargo owners. The ideal candidate possesses strong numerical acumen, experience in maritime/logistics billing, and the ability to reconcile operational data with commercial agreements. This highly visible position supports the Controller, accounting staff, and key operational leaders of various business units. The position requires the ability and drive to provide high quality, accurate, work products within tight timeframes. The ideal candidate will appreciate working in a small office environment and should be a flexible team-player with a desire to thoroughly engage and grow with the business.

Requirements

Associates degree in Accounting, Finance, Logistics, or equivalent work experience
Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, SUMIFS).
Experience with Terminal Operating Systems (TOS) and ERP/accounting systems (e.g., Oracle)
High attention to detail and ability to work with large datasets.
Understanding of maritime terminology, demurrage, laytime, and cargo handling operations.
Excellent communication skills to interact professionally with operations teams, port authorities, and global shipping agents.
Ability to work accurately under very tight timeframes
Strong analytical skills to identify and resolve discrepancies
Excellent interpersonal skills to properly interact with supporting staff and leadership
Navigates effectively in a changing environment where competing priorities require flexibility and agility

Nice To Haves

1+ years of experience in billing, financial analysis, or cost accounting within the maritime, stevedoring, freight forwarding, or logistics industry (strongly preferred).

Responsibilities

Audit vessel logs, timesheets, and terminal operating data to generate detailed, accurate invoices.
Review customer contracts, rate sheets, and port tariffs to ensure correct application of commodity rates, detention/demurrage, equipment usage, and ancillary service charges. Update contracts, as needed.
Verify labor hours, shift differentials, overtime, and stand-by time against operational logs.
Partner closely with vessel operations managers and client representatives to promptly resolve billing disputes and discrepancies and provide excellent customer service, as needed.
Conduct monthly reconciliations, and assist finance leadership with accruals, revenue forecasting, and job-costing variance analysis.
Research and resolve billing or accounting related problems and discrepancies.