Sr Associate Clinical Contracts & Budgets
Advanced Bio-Logic Solutions Corp•Thousand Oaks, CA
•Remote
About The Position
Support the Clinical Development Therapeutic Area of a large biotech pharmaceutical leader by managing contracts, operational workflows, and scientific conference logistics. Leverage strong skills in PowerPoint, Excel, Smartsheet, and project management to coordinate cross-functional activities with finance, contracting teams, and healthcare professionals. This fully remote role demands independent work, attention to detail, and adaptability in a fast-paced, regulated environment, with a focus on supporting clinical contracting and financial planning operations.
Requirements
- Advanced proficiency with Office 365 (especially Excel, Word, PowerPoint, SharePoint, Microsoft Teams), SAP, Ariba, and Smartsheet
- Experience creating dashboards and data visualization tools
- Ability to quickly learn and integrate new technologies, including GPT and LLMs
- Strong verbal and written communication skills
- Excellent attention to detail and ability to manage multiple priorities
- Demonstrated problem-solving skills and ability to work independently
- Experience supporting contracts and/or invoicing
- Proactive identification and implementation of process improvements
- Experience creating documentation for team procedures
- Strong relationship management and negotiation skills
- Comfort working in ambiguous situations and asking clarifying questions
- Self-motivated with proven ability to own and prioritize multiple assignments
- Master's degree
- Bachelor's degree and 2 years of experience
- Associate's degree and 6 years of experience
- High school diploma / GED and 8 years of experience
Nice To Haves
- Experience supporting financial, strategic, or operational planning in a regulated biotech, pharma, or medical device environment
- Prior work with clinical advisory boards or similar healthcare compliance experience
- Familiarity with Salesforce or procurement systems
Responsibilities
- Plan and execute niche clinical and scientific conferences in partnership with the Strategic Planning & Operations (SPO) team
- Coordinate all event logistics, including bookings and investigator communications
- Track sponsorship commitments and provide weekly status reports
- Develop presentation materials and support team communications using PowerPoint and other tools
- Facilitate onboarding and support communication workflows for new and current team members
- Manage contracting workflows for Confidential Disclosure, Fee-for-Service, and Purchase Orders
- Maintain and track contracts and payment data in relevant systems
- Drive process improvements and create clear process documentation
- Ensure the timely completion of contract-related deliverables and documentation
- Collaborate closely with internal stakeholders and ensure compliance with policies
- Own end-to-end planning and execution for scientific conferences, from strategy to stakeholder communication and financial planning
- Work with responsible team members for contracting (CDAs, FFS, POs) and drive agreements through completion
- Prepare team meeting materials and support onboarding, including creating PowerPoint slides and Excel pivot tables
- Generate and condense data into weekly reports using Smartsheet and Tableau
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What This Job Offers
Career Level
Mid Level
