Sr. Assoc, Administrative Services

Merck • Rahway, NJ

1d • Hybrid

About The Position

The Senior Administrative Associate provides proactive, high-quality, flexible and reliable administrative support to the Head of DSCS Digital Technologies. This role assists with administrative functions relating to organization and communication across the team and ensures the efficient operation of team members. We are seeking candidates who are proactive and act with a sense of urgency, thrive in complexity, demonstrate resilience, and model the highest caliber of values and standards. Candidates must have an interest in and ability to work successfully in a fast paced, complex work environment. The ideal candidate is a highly motivated individual capable of prioritizing work, demonstrating exceptional organizational and proactive problem-solving skills, professional communication skills, flexibility and teamwork as well experience navigating across an enterprise to access resources and solutions as needed. In addition to supporting the head of the department, the role will support the Data Governance Lead, other team leaders and various division-related committees and meetings that enhance the division and further its goals.

Requirements

• High School Diploma
• Minimum of 8 years of administrative assistant experience
• Advanced ability using Microsoft Office Suite (Outlook, Word, Excel, Power Point) and ability to operate other peripheral devices
• Advanced analytical ability, independent judgment, creativity, and problem-solving capabilities
• Communication skills must be at a level to effectively interact with our company's executives and their assistants as well as internal/external clients both on-site and remotely to maintain relations.
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel and processing Visa/Passport Applications
• Ability to handle and prioritize a large number of simultaneous assignments
• Event Planning/Coordination experience
• Extraordinary attention to detail and handling of confidential/sensitive information
• Outstanding communication and people skills
• Embracing of new technology tools to drive efficiencies

Nice To Haves

• SAP experience processing expense reports, purchase orders, payment requests, and vendor add forms, as well as ability to run reports within SAP
• Advanced education or certifications (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Responsibilities

• Administrative support to include extensive calendar management for multiple individuals, meeting management (including meetings with external colleagues), processing expense reports, coordinating travel and updating weekly schedules.
• Scheduling complex travel arrangements, including multi-leg domestic and international travel, including experience with visa and passport processing.
• Event planning and coordination.
• Consistently demonstrating Company Leadership behaviors; dealing with difficult situations and people diplomatically and effectively.
• Preparing and distributing correspondence and reports, while reliably handling confidential and politically sensitive issues.
• Coordinating and performing multiple tasks while understanding the project principles and technical skills related to own work assignments.
• Coordinating work and tasks through collaboration with colleagues across multiple sites.
• Interacting with team colleagues and understanding administrative interdependencies in work.
• Maintaining a working knowledge of the priorities of the team, which allows for an efficiently run department and a focus on key aspects of work.
• Producing and completing various work assignments requiring independent judgment, creativity and problem solving skills with minimal supervision.
• Coordinating special projects within the division/area.
• Often serving as an initial point of contact for and liaison to outside visitors, clients and vendors.
• Supporting the use and access rights of SharePoint sites and Outlook mailing lists
• Managing the training profiles for employees, and aiding in activities related to training administration and systems.
• Aiding with financial and budget tasks.

Benefits

• medical, dental, vision healthcare and other insurance benefits (for employee and family)
• retirement benefits, including 401(k)
• paid holidays, vacation, and compassionate and sick days
• annual bonus
• long-term incentive

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED