Assoc. II, Administrative Services
About The Position
The primary activities include and are not limited to the following: Overall administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills. Working independently, or in teams, as needed and relevant to complete work assignments and various tasks. Communication Skills must be at a level to effectively interact with our company's executives and internal/external stakeholders to maintain workflow. Knowledge of relevant Company policies and practices. Interactions with internal and external stakeholders. Administrative support for the HR hiring process in filling open positions on the team. Support for calendar events, i.e., meeting scheduling, video conferencing, room reservations. Use of MS-SharePoint and MS-Teams sites. Coordination of travel arrangements, domestic and international. Ordering of departmental supplies and procurement card purchase management (e.g., for publications and books). Creation of employee expense reports. Assist with reporting and following up on Facilities and IT-related issues. Maintenance of databases, general and departmental or Division-specific applications. Assist with special projects and other duties as assigned by the department as needed.
Requirements
- High School Diploma
- Minimum of (5) years Administrative Assistant experience
- Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices
- Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel
- Experience with MS-Teams and MS-SharePoint preferred
- Strong meeting planning support experience
- Experience with Expense Reports, Purchase Orders, Payment Requests, and Vendor Add Forms (EX. SAP Systems)
- Ability to handle and prioritize simultaneous assignments
- Strong attention to detail
- Professional communication and people skills
Nice To Haves
- Workday experience preferred
- Experience processing Visa and Passports
- Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)
Responsibilities
- Overall administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills
- Working independently, or in teams, as needed and relevant to complete work assignments and various tasks
- Effectively interact with company's executives and internal/external stakeholders to maintain workflow
- Administrative support for the HR hiring process in filling open positions on the team
- Support for calendar events, i.e., meeting scheduling, video conferencing, room reservations
- Use of MS-SharePoint and MS-Teams sites
- Coordination of travel arrangements, domestic and international
- Ordering of departmental supplies and procurement card purchase management (e.g., for publications and books)
- Creation of employee expense reports
- Assist with reporting and following up on Facilities and IT-related issues
- Maintenance of databases, general and departmental or Division-specific applications
- Assist with special projects and other duties as assigned by the department as needed
Benefits
- medical
- dental
- vision healthcare
- other insurance benefits (for employee and family)
- retirement benefits, including 401(k)
- paid holidays
- vacation
- compassionate and sick days
- annual bonus
- long-term incentive
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
