Assoc. II, Administrative Services

Merck • Upper Gwynedd Township, PA

1d • Hybrid

About The Position

The primary activities include and are not limited to the following: Overall administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills. Working independently, or in teams, as needed and relevant to complete work assignments and various tasks. Communication Skills must be at a level to effectively interact with our company's executives and internal/external stakeholders to maintain workflow. Knowledge of relevant Company policies and practices. Interactions with internal and external stakeholders. Administrative support for the HR hiring process in filling open positions on the team. Support for calendar events, i.e., meeting scheduling, video conferencing, room reservations. Use of MS-SharePoint and MS-Teams sites. Coordination of travel arrangements, domestic and international. Ordering of departmental supplies and procurement card purchase management (e.g., for publications and books). Creation of employee expense reports. Assist with reporting and following up on Facilities and IT-related issues. Maintenance of databases, general and departmental or Division-specific applications. Assist with special projects and other duties as assigned by the department as needed.

Requirements

• High School Diploma
• Minimum of 5 years Administrative Assistant experience
• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices.
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.
• Strong meeting planning support experience.
• Experience with Expense Reports, Purchase Orders, Payment Requests, and Vendor Add Forms (e.g., SAP Systems).
• Ability to handle and prioritize simultaneous assignments.
• Strong attention to detail.
• Professional communication and people skills.

Nice To Haves

• Experience with MS-Teams and MS-SharePoint preferred.
• Workday experience preferred.
• Experience processing Visa and Passports.
• Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification).

Responsibilities

• Overall administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills
• Working independently, or in teams, as needed and relevant to complete work assignments and various tasks.
• Effectively interact with company's executives and internal/external stakeholders to maintain workflow.
• Provide administrative support for the HR hiring process in filling open positions on the team.
• Support calendar events, including meeting scheduling, video conferencing, and room reservations.
• Utilize MS-SharePoint and MS-Teams sites.
• Coordinate travel arrangements, domestic and international.
• Order departmental supplies and manage procurement card purchases (e.g., for publications and books).
• Create employee expense reports.
• Assist with reporting and following up on Facilities and IT-related issues.
• Maintain databases, general and departmental or Division-specific applications.
• Assist with special projects and other duties as assigned by the department as needed.

Benefits

• Medical, dental, vision healthcare and other insurance benefits (for employee and family)
• Retirement benefits, including 401(k)
• Paid holidays
• Vacation
• Compassionate and sick days
• Annual bonus and long-term incentive, if applicable

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED