Sr Assistant, Executive

American Water•Sacramento, CA

2d•Hybrid

About The Position

People are the heart of our business. As an American Water employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional & well-being, and savings for current & future goals. We are Beautifully Different. We strongly believe having diversity across our company makes us more successful and helps us provide essential services to our customers. We are stronger because we embrace different ideas, viewpoints, experiences, and backgrounds. American Water is the best choice for your next role! Click here for more information on our inclusion, diversity, and equity journey. About American Water American Water (NYSE: AWK) is the largest regulated water and wastewater utility company in the United States. With a history dating back to 1886 and celebrating 140 years in 2026, We Keep Life Flowing® by providing safe, clean, reliable and affordable drinking water and wastewater services to approximately 14 million people with regulated operations in 14 states and on 18 military installations. American Water’s approximately 7,000 talented professionals leverage their significant expertise and the company’s national size and scale to achieve excellent outcomes for the benefit of customers, employees, investors and other stakeholders. For more information, visit amwater.com and join American Water on LinkedIn , Facebook , X and Instagram .

Requirements

Demonstrated organization and administrative skills
Demonstrated communication skills, both verbal and written
Demonstrated interpersonal skills
Ability to work with and maintain highly confidential information.
Ability to work in a fast-paced environment with competing priorities under sometimes highly stressful situations.
Thorough knowledge of standard business practices and principles, including basic accounting and budgeting
In-depth knowledge of Microsoft office suite applications including MSWord, Excel, Access and PowerPoint and email management systems
Ability to use Internet web sites to acquire information
Knowledge of specific payroll systems
Minimum of five (5) years’ experience supporting senior managers and teams.
High School Diploma/GED required.

Nice To Haves

Knowledge of water or utility industry preferred
Knowledge of SAP a plus.
Ability to learn new systems and processes
Associate degree in Secretarial Science and /or CPS designation preferred.

Responsibilities

Coordinates all activities of the executive including (but not limited to): maintains calendars and manages realistic appointment and meeting schedules for the executive staff; assists executive staff with special projects by compiling materials for submission, responding to requests, and performing in the function as required by circumstances; coordinates travel arrangements.
Prepares drafts, proofreads and finalizes correspondence, reports, statistical data, memoranda, and related material as directed.
Research and abstracts information and supporting data in preparation for meetings, board presentations, work projects, reports, etc.
Ensures all processes are successfully completed including time entry, SAP (invoice processing and check disbursements), corporate credit card and expense statements.
Establishes and maintains an organized filing system.
Maintains the filing system to easily facilitate retrieval and access to materials related to the department.
Ensures confidentiality of the records maintained within the company.
Resolves day-to-day operational issues as determined by scope of authority.
Effectively handles emails, telephone requests, and correspondence in response to inquiries.
Maintains effective working relationships with all functions.
Assures that all people visiting the company are treated with dignity and respect.
Coordinates department workflow.
Maintains and orders equipment and supplies when needed.