Sr Administrative Assistant

NBCUniversal•Los Angeles, CA

7d•$70,000 - $90,000•Hybrid

About The Position

The Senior Administrative Assistant will provide high-level administrative and operational support to multiple senior leaders. This position requires strong organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, executive-facing environment. The individual will act as a key partner to leadership, enabling efficient decision-making, communication, and execution across teams.

Requirements

5+ years of administrative experience supporting senior leaders or executives
Strong calendar management and organizational skills
Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams)
Experience coordinating across multiple stakeholders and priorities
Excellent written and verbal communication skills
Must be willing to work in Universal City, CA
Must be willing to work flexible hours as needed to support business priorities.

Nice To Haves

Experience supporting VP/SVP-level executives in a corporate environment
Ability to anticipate needs and proactively solve problems
Comfortable working in a fast-paced, matrixed organization
Strong judgment, professionalism, maturity, and discretion
Experience supporting SAP, Finance, or large transformation programs (e.g., S/4HANA)
Strong attention to detail and structured follow-through (e.g., tracking action items, governance cadence)
Media and entertainment experience preferred.

Responsibilities

Manage highly complex executive calendars, including prioritization of Keystone and Elevate program meetings such as SteerCo, design sessions, testing governance, and cutover planning.
Coordinate meetings, agendas, materials, team out-of-office tracking, and follow-ups.
Orchestrate leadership cadence (weekly leadership reviews, program checkpoints, stakeholder syncs)
Anticipate scheduling conflicts and proactively optimize leaders’ time against strategic priorities, including travel calendars across time zones and senior leader visits to California.
Coordinate logistics and materials for key program forums (SteerCo, SIT/UAT readouts, cutover war rooms)
Track action items, decisions, dependencies, and deliverables across Finance, SAP, Workforce, Workplace, and Source-to-Pay workstreams.
Support preparation of executive-ready materials (PowerPoint, briefing packs, talking points)
Prepare briefing materials ahead of key meetings (SteerCos, SVP reviews)
Ensure leadership is prepared with context, risks, and decisions needed
Support governance discipline (agenda setting, notes, follow-ups)
Organize leadership meetings (e.g., staff meetings, SteerCos, leadership reviews)
Coordinate logistics for offsites, town halls, and executive events
Support Concur travel planning needs, including domestic and international travel, expense reporting, approvals, and related procurement processes.
Maintain organizational tools, trackers, and documentation
Support onboarding logistics (workspace setup, equipment coordination, supply readiness)
Maintain and manage the contracts and SOW repository, ensuring all documents are current, accurate, and properly stored
Track contract lifecycle activities, including intake, approvals, execution, renewals, and terminations
Manage office mail, deliveries, and supplies of inventory, including ordering, stocking, and distribution to ensure continuous availability.
Provide general administrative support as needed to ensure smooth daily operations.
Handle sensitive and confidential information with professionalism
Support leadership in personnel, financial, and strategic matters
Exercise sound judgment in handling executive-level decisions and discussions