Sr. Administrative Assistant

Johnson & Johnson Innovative Medicine•Hopewell Township, NJ

1d•$52,500 - $84,525•Hybrid

About The Position

We are searching for the best talent for an Sr. Administrative Assistant. This hybrid role can be located in Springhouse, PA or Titusville, NJ. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine This role requires strong relationship‑building skills, the ability to work both independently and collaboratively, and the professionalism to manage sensitive information with discretion. You will support a variety of administrative activities, special projects, and meeting coordination while adapting to changing priorities with sound judgment.

Requirements

A minimum of a High School diploma is required.
A minimum of 4 years of administrative experience is required.
Experience leading business support projects is required.
General systems proficiency and the ability to learn new systems quickly are required.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
Experience managing multiple complex calendars via Outlook is required.
Experience scheduling meetings and coordinating off-site meetings is required.
Experience coordinating domestic and international travel is required.
Experience in handling sensitive and confidential information and documents is required.
Flexibility to accommodate a changing work schedule and sensitivity to international time zones is required.
Excellent verbal, written, and interpersonal communication skills are required.
Must have a strong sense of urgency, while maintaining a high degree of professionalism.
Strong organizational skills, judgment, and reasoning abilities are required.
Must be a strong team player with the ability to coordinate with other administrative staff.
The ability to work and partner with all levels of the organization, including senior management, is required.
The ability to multi-task and work under minimal supervision in a dynamic, fast-paced environment is required.

Nice To Haves

Associate degree is preferred.
Experience providing administrative support to managers with global responsibility is preferred.
Experience with Ariba, Aravo or a related accounts payable system is preferred.
Experience with Concur or a related travel and expense reporting system is preferred.
Experience with SharePoint, Zoom, Teams, finance systems, or human resources systems is preferred.

Responsibilities

Manage a highly complex business calendar with a keen sense of prioritization and time management to ensure maximum effectiveness of time use.
Coordinate departmental senior leadership meetings and related leadership activities.
Collect and consolidate management data/reports for the business, to track performance against goals and corporate strategy.
Organize confidential files, manage relevant data, and maintain accurate records.
Coordinate all travel arrangements as needed and process expense reports on time.
Plan and coordinate global department meetings, celebrations, and off-site meetings.
Interact with various levels of management on a day-to-day basis while handling confidential documents and materials with discretion.
Balance the necessity of managing the calendar tightly while establishing a friendly, accessible-to-all atmosphere with peers, within the organization, and outside of it as well.
Exercise independent discretion and judgment to solve complex problems regarding project, department, or division-related work.
Coordinate activities related to hiring and onboarding of staff.
Coordinate contracts, agreements, and purchase orders.
Lead or support key departmental or organizational business support projects, such as facility moves, onboarding process improvements, or Administrative Assistant Community of Practice initiatives.

Benefits

Employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year