Sr. Administrative Assistant

Johnson & Johnson Innovative Medicine • Raritan, NJ

2d • $52,500 - $84,525 • Hybrid

About The Position

The Senior Administrative Assistant provides high-level administrative support to senior leaders, exercising autonomy, discretion, and sound judgment to manage complex priorities, sensitive information, and time-critical deliverables. This role leads core administrative processes, supports high-impact meetings and projects, and partners across regions, cultures, and organizational levels in a fast-paced global environment.

Requirements

• High school diploma required
• Minimum of 4 years of administrative experience or similar is required
• Demonstrate excellence in managing complex executive schedules and competing priorities
• Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, Ariba, SharePoint)
• Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
• Operate with discretion and integrity when managing sensitive and confidential information
• Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
• Communicate clearly and effectively across stakeholders and levels
• Model a positive, “can-do” mindset aligned with Johnson & Johnson Credo values

Nice To Haves

• Bachelor’s degree in Business Administration, Communications, or a related field preferred

Responsibilities

• Manage complex domestic and international travel arrangements in compliance with company policy, including required documentation
• Coordinate registration, payments, and logistics for global conferences, external engagements, and executive visits
• Provide administrative support for two VP level leaders and team members
• Initiate and manage purchase orders, departmental purchasing cards, and related procurement activities
• Coordinate recurring leadership and team meetings, including agendas, scheduling, and virtual or hybrid setup
• Plan special events, off-site meetings, and training sessions, including space, catering, and onsite needs
• Lead onboarding coordination for new team members, including systems access, equipment, workspace, and credentials
• Maintain organized document and file management systems, including SharePoint
• Serve as the primary point of contact for internal and external visitors, including registration, workspace, and travel support
• Oversee office services, supplies, business cards, and mail distribution
• Provide backup support for other senior assistants as needed
• Support ad hoc initiatives and special projects requiring independent judgment

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED