Sr Administrative Assistant

San Jacinto•Houston, TX

9d•Onsite

About The Position

Provide administrative support to Dean of Administration and Campus Services. This role involves day-to-day office operations, including greeting visitors, managing inquiries, maintaining records, answering phones, and delivering excellent customer service. The position also supports various special events, activities, assignments, and projects.

Requirements

Ability to demonstrate the College values
Must project a professional image, have excellent telephone etiquette and communication skills
Must be extremely accurate and have excellent proofreading, grammar and spelling skills
Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment
Basic skill level in Microsoft Office (Word, Excel & PowerPoint)
High school diploma or equivalent
Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job

Nice To Haves

One year of specialized or technical training beyond high school
One or more years in a higher education environment

Responsibilities

Provide day-to-day support for the office by greeting visitors, addressing inquiries, and assisting with general office operations.
Manage the front desk, maintain records, answer phones, and deliver excellent customer service.
Assist with various special events, activities, assignments, and projects.
Enter Employee Personnel Actions Forms (EPAFs), TechSupport, and Maintenance Requests for transferring employees.
Complete budget reports and budget transfers.
Assist with the auction process.
Prepare and process requisitions and invoices as needed and perform Banner entry via several banner programs.
Maintain building and room data in Banner.
Submit Maintenance Requests for campus-related needs.
Process P-card statements and maintain P-card records and expenditures.
Coordinate travel arrangements, hotel, and parking reimbursements.
Support department operations and special projects.
Order inventory supplies and submit expenses.
Coordinate facilities for classroom use, including maintenance requests.
Support campus services and open gym, as needed.
Perform other duties as assigned.