Administrative Assistant-Sr

Children’s Minnesota•Minneapolis, MN

1d•Onsite

About The Position

Children’s Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota to provide care exclusively to children, from before birth through young adulthood. An independent and not-for-profit system since 1924, Children’s Minnesota is one system serving kids throughout the Upper Midwest at two free-standing hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites. As The Kids Experts™ in our region, Children’s Minnesota is regularly ranked by U.S. News & World Report as a top children’s hospital. Find us on Facebook @childrensminnesota or on Twitter and Instagram @childrensmn. Please visit childrensMN.org. Children’s Minnesota is proud to be recognized by Modern Healthcare as one of 2023’s Top Diversity Leaders. The national honor recognizes the top diverse healthcare executives and organizations influencing public policy, care delivery, and promoting diversity, equity and inclusion in their organizations and the industry. Position Summary The Administrative Assistant-Senior serves as liaison while providing proficient administrative support and operation of the designated department and/or senior leader and staff within the designated department. In this role, the Administrative Assistant-Senior will be required to work independently within the established procedures associated with the specific job functions listed below:

Requirements

High school degree or GED, required
Three-year experience in a general office setting OR one-year experience with completion of specialized training/certification in the administrative professional field, required
Proficient and demonstrated competency in MS Office Suite applications
Strong oral and written interpersonal, communication and organizational skills
Ability to work within a team and as an individual contributor in a fast paced, evolving work environment
Ability to deal with highly confidential information in a professional manner
Ability to work under pressure and meet tight deadlines

Nice To Haves

Experience in healthcare/hospital setting, preferred

Responsibilities

screen calls and responds to or routes routine inquiries from internal or external sources with appropriate correspondence or other messaging
greeting and directing visitors
maintaining and scheduling appointment calendars
handling various forms of mail (i.e. paper, email, overnight express, fax)
ordering office supplies and furnishings
arranging for equipment repairs
maintaining filing systems and/or computerized record keeping systems and/or databases
completing standardized forms
create and prepare presentations for internal and/or external meetings
handle all confidential correspondence and inter-department communications
attend meetings and take minutes
compose correspondence on behalf of the Sr Director and Directors supported
provide on-boarding support for new hires and internal transfers, as needed
manage and coordinate department policies and oversee the policy review process.
perform other duties, as assigned