Sr. Administrative Assistant

Adobe • San Jose, CA

6h

About The Position

The Opportunity We are looking for a highly organized Senior Administrative Assistant to provide comprehensive support to one to three Senior Directors. The successful candidate will have strong attention to detail, a proactive approach, and the ability to manage multiple priorities in a fast-paced, dynamic environment. A positive, can-do attitude and excellent communication skills is a requirement. What You'll Do Extensive calendar management, requiring interaction with both internal and external collaborators to coordinate a variety of complex meetings. Arrange and coordinate domestic and international business travel, adapting to changes in plans and requirements. Review and coordinate requests for internal and external engagements, adapting priorities as demands shift. Plan, coordinate, and complete meetings, offsites, team-building activities, and all-staff events. Attend staff meetings, capture key outcomes and actions, and compose correspondence and reports as needed. Submit, maintain, and ensure accurate and timely handling of expense reports. Look for opportunities to streamline efforts and improve processes Collaborate regularly with cross-functional Administrative and Executive Assistants, providing backup coverage as needed. Any other support tasks as needed. What you need to succeed BA/BS degree or 4–6 years of senior administrative experience, including supporting directors or senior leaders. Proactive, resourceful, and efficient, demonstrating a strong sense of professionalism and discretion. Exceptional ability to prioritize conflicting demands, handle frequent interruptions, and meet deadlines with minimal direction. Well organized and detail oriented, with a drive to continually improve administrative processes for greater efficiency. Excellent written and verbal communication skills, with strong judgment and decision-making ability. Strong calendar management skills, including coordination of complex executive meetings and travel arrangements. Experience in project management, handling multiple tasks, timelines, and deadlines simultaneously. Strong sense of trust, confidentiality, and responsibility. Proven mastery of MS Office applications including Outlook, Word, Excel, PowerPoint, SharePoint, and Microsoft Teams; proficiency with Adobe Creative Cloud a plus. Great teammate who works well both independently and collaboratively in a dynamic environment. About Adobe Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe’s industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity. Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We’re on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours. Let’s Adobe together At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture , focus on people, purpose and community , Adobe for All , comprehensive benefits programs , the stories we tell , the customers we serve, and how you can help us advance our mission of empowering everyone to create. Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more. Adobe aims to make our Careers website and recruiting process accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email [email protected] or call [phone]. AI Use Guidelines for Interviews: Our interviews are designed to reflect your own skills and thinking. The use of AI or recording tools during live interviews is not permitted unless explicitly invited by the interviewer or approved in advance as part of a reasonable accommodation. If these tools are used inappropriately or in a way that misrepresents your work, your application may not move forward in the process. At Adobe, we empower employees to innovate with AI — and we look for candidates eager to do the same. As part of the hiring experience, we provide clear guidance on where AI is encouraged during the process and where it’s restricted during live interviews. See how we think about AI in the hiring experience . Expected Pay Range: Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $75,800 -- $157,650 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

In California, the pay range for this position is $108,900 - $157,650
At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP). In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award. State-Specific Notices: California : Fair Chance Ordinances Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances. Colorado: Application Window Notice If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs. Massachusetts: Massachusetts Legal Notice It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Requirements

• BA/BS degree or 4–6 years of senior administrative experience, including supporting directors or senior leaders.
• Proactive, resourceful, and efficient, demonstrating a strong sense of professionalism and discretion.
• Exceptional ability to prioritize conflicting demands, handle frequent interruptions, and meet deadlines with minimal direction.
• Well organized and detail oriented, with a drive to continually improve administrative processes for greater efficiency.
• Excellent written and verbal communication skills, with strong judgment and decision-making ability.
• Strong calendar management skills, including coordination of complex executive meetings and travel arrangements.
• Experience in project management, handling multiple tasks, timelines, and deadlines simultaneously.
• Strong sense of trust, confidentiality, and responsibility.
• Proven mastery of MS Office applications including Outlook, Word, Excel, PowerPoint, SharePoint, and Microsoft Teams; proficiency with Adobe Creative Cloud a plus.
• Great teammate who works well both independently and collaboratively in a dynamic environment.

Responsibilities

• Extensive calendar management, requiring interaction with both internal and external collaborators to coordinate a variety of complex meetings.
• Arrange and coordinate domestic and international business travel, adapting to changes in plans and requirements.
• Review and coordinate requests for internal and external engagements, adapting priorities as demands shift.
• Plan, coordinate, and complete meetings, offsites, team-building activities, and all-staff events.
• Attend staff meetings, capture key outcomes and actions, and compose correspondence and reports as needed.
• Submit, maintain, and ensure accurate and timely handling of expense reports.
• Look for opportunities to streamline efforts and improve processes
• Collaborate regularly with cross-functional Administrative and Executive Assistants, providing backup coverage as needed.
• Any other support tasks as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees