Sr. Administrative Assistant
About The Position
The Senior Administrative Assistant provides high-level, proactive administrative support to the Head of Global Regulatory Policy & Intelligence and selected members of the leadership team. This role operates with a high degree of autonomy and discretion, using sound judgment to manage complex priorities, sensitive matters, and time-critical deliverables. This individual leads key administrative processes, coordinates high-impact meetings and special projects, and serves as a trusted partner to senior leaders. Strong communication, collaboration, and professionalism are essential to working effectively across regions, cultures, and organizational levels in a fast-paced global environment.
Requirements
- High school diploma required
- Minimum of 4 years of administrative experience is required
- Demonstrate excellence in managing complex executive schedules and competing priorities
- Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, Ariba, SharePoint)
- Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
- Operate with discretion and integrity when managing sensitive and confidential information
- Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
- Communicate clearly and effectively across stakeholders and levels
- Model a positive, “can-do” mindset aligned with Johnson & Johnson Credo values
Nice To Haves
- Bachelor’s degree in Business Administration, Communications, or a related field preferred
Responsibilities
- Manage complex domestic and international travel arrangements in compliance with company policy, including visa, ESTA, and related documentation
- Coordinate registration, payments, and logistics for global conferences, external engagements, and visiting executives
- Provide end-to-end administrative support for senior leaders and selected team members
- Initiate and manage purchase orders, departmental purchasing cards, and related procurement activities
- Coordinate recurring leadership and team meetings, including agenda development, scheduling, and virtual or hybrid logistics
- Plan and execute logistics for special events, off-site meetings, and training sessions, including meeting space and catering
- Lead onboarding coordination for new team members, including systems access, equipment, workspace, and credentials
- Maintain organized document and file management systems, including SharePoint
- Serve as the primary point of contact for internal and external visitors, overseeing registration, workspace, and travel logistics
- Oversee office services, supplies, business cards, and mail distribution
- Provide backup support for other senior assistants as needed
- Support ad hoc initiatives and special projects requiring independent judgment and coordination
Benefits
- Vacation –120 hours per calendar year
- Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
- Holiday pay, including Floating Holidays –13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year
- Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
- Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
- Caregiver Leave – 80 hours in a 52-week rolling period
- Volunteer Leave – 32 hours per calendar year
- Military Spouse Time-Off – 80 hours per calendar year
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
