Sr Administrative Assistant

Johnson & Johnson Innovative Medicine • Horsham, PA

2d • Onsite

About The Position

This fully onsite role will be in Horsham, PA. This position within the Portfolio Strategy & Execution team is part of the commercial organization at Janssen Biotech of Johnson & Johnson. This group is responsible for driving differentiated capabilities and integrated portfolio insights across the portfolio. This role is an exciting administrative opportunity to support the Senior Director of Strategy & Operations, National Sales Director, KAM & ABS, Senior Director, Portfolio Marketing & OCE with light support to their broader teams. This position includes complex administrative duties and projects, requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems. You will be a critical, highly valued member of the team and will learn about some of the most exciting aspects of the pharmaceutical marketplace.

Requirements

• An Associate degree and 4 years of related experience are required, OR 6 years of related experience in lieu of a degree, is required.
• Proficiency in Microsoft Office (e.g. Outlook, Word, PowerPoint) is required.
• Extensive knowledge of computer skills and proficiency with productivity tools and portal
• Strong verbal, written and multi‐tasking communication skills are required.
• Organization skills and ability to establish and revise priorities within scope of responsibilities is required.
• Ability to be flexible, adapt, respond to shifting priorities and be resourceful in a fast‐paced and quick‐changing business environment.
• Ability to use good judgment and work independently under minimal supervision is required.
• Ability to multitask and prioritize and act quickly to ensure that responsibilities are executed in a timely manner.
• Ability to demonstrate professionalism in your communications and ability to maintain confidentiality is required.
• Ability to demonstrate that you can partner effectively with the team that you support as well as work collaboratively in our administrative assistant team.

Responsibilities

• Manage complex and changeable calendars, manage and prioritize high volume of meeting requests and scheduling tasks, make complex domestic and international travel arrangements and manage expense reports.
• Prepare and edit organizational charts, maintain SharePoint information, and upload/update files as appropriate.
• Independently organize large internal department meetings onsite or offsite.
• Provide light administrative support to the broader Strategy & Operations, National sales team KAM & ABS, and portfolio Marketing and OCE in accordance with the Johnson and Johnson Oncology workload optimization project.
• Prepare and handle highly confidential correspondence.
• Provide outstanding levels of customer service to both internal and external clients.
• Provide excellent collaboration and teamwork skills while working with the Oncology Administrative Team as well as other administrative staff to accomplish departmental activities and cohesiveness to the department.
• Stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff with relevant reminders of upcoming events and projected related deadlines.
• The individual selected will maintain security and confidentiality of highly sensitive documents, information, and proposals.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree