Sr. Administrative Assistant

Johnson & Johnson Innovative Medicine • New Brunswick, NJ

4d • $52,500 - $84,525 • Onsite

About The Position

This position plays a critical role in enabling the effectiveness of the HUB by driving seamless administrative execution, operational discipline, and coordination across a global, matrixed communications environment. The Sr. Administrative Assistant will operate as a trusted partner to the VP, maintaining visibility across priorities, anticipating needs, and ensuring the smooth delivery of HUB activities at speed and scale.

Requirements

• High school diploma required
• Minimum of 5 years of administrative, project management, or coordination experience required
• At least 3 years supporting senior leaders in complex, global, or matrixed environments is preferred
• Demonstrate excellence in managing complex executive schedules and competing priorities
• Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, Ariba, SharePoint)
• Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
• Operate with discretion and integrity when managing sensitive and confidential information
• Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
• Communicate clearly and effectively across stakeholders and levels
• Model a positive, “can-do” mindset aligned with Johnson & Johnson Credo values

Nice To Haves

• Bachelor’s degree in Business Administration, Communications, or a related field preferred

Responsibilities

• Serve as a strategic administrative partner to the VP leading the IM CPA Core Capability HUB
• Maintain line of sight across HUB priorities, ensuring alignment, sequencing, and timely execution of key activities
• Lead complex calendar management, ensuring optimization of executive time across global stakeholders
• Coordinate internal and external meetings, including senior leadership engagement and cross-functional forums
• Manage travel logistics and expense reporting with accuracy and timeliness
• Drive execution of administrative and operational plans that enable HUB performance
• Track milestones, identify risks, and ensure issues are proactively managed and resolved
• Support delivery of key initiatives across the HUB, ensuring deadlines and dependencies are met
• Partner with finance to monitor HUB budget, including purchase orders, T&E, and vendor contracts
• Provide regular reporting on spending to inform planning and decision-making
• Coordinate with external agencies and vendors to ensure seamless execution
• Plan and execute key HUB engagements, including team meetings, leadership sessions, and offsite events
• Support ad hoc requests and special projects aligned to HUB priorities
• Contribute to a high-performing, connected team environment
• Provide proofreading and editing support to ensure high-quality deliverables
• Maintain professionalism and discretion when handling confidential materials

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED