Sr. Administrative Assistant

Johnson & Johnson • Titusville, NJ

23h • Hybrid

About The Position

We are searching for the best talent for a Senior Administrative Assistant. This hybrid position is in Titusville, NJ. This position requires working in the Titusville, NJ office three days per week and working from home two days per week. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine The Sr. Administrative Assistant will be a member of the US Neuroscience Marketing team, providing support to the Vice President of Marketing and to the Sr. Director of Business Development. The position requires an experienced administrative professional who can effectively manage multiple tasks and managers simultaneously in a fast paced rapidly changing environment.

Requirements

• Minimum Education: High School Diploma/GED is required
• A minimum of 5 years’ experience supporting senior-level executives in administrative roles is required
• Advanced skill level in MS Office including proficiency in Word, PowerPoint, Excel and Outlook
• Must maintain high level of confidentiality, integrity and discretion
• Must be able to multi-task and work with rapidly changing priorities
• Excellent verbal and written communication skills

Nice To Haves

• bachelor’s degree is preferred
• Previous experience in the pharmaceutical industry is preferred

Responsibilities

• General Administrative support for the VP of Marketing and Sr. Director of Business Development
• Manage complex calendars
• Travel Coordination / Expense Reports (book all travel and process expense reports)
• Event Planning - support for all internal and external meetings including locations, rooms, room set up, food, technology
• Assist with Franchise LT meetings / Gather agenda topics and track follow ups
• Workday - extensive knowledge of Workday for creating/backfilling roles within the marketing teams
• Work with NS Sr. Project analyst to ensure POs are submitted and processed
• Help onboard / offboard all marketing employees
• Process all Organization Announcements following Communication guidelines
• Engage in routine and complex document preparation and file management
• Exercise independent judgment in establishing and proactively revising priorities within assigned responsibilities
• Plan and organize team building events (lunches, activities, socials, milestone events)
• Prepare and handle confidential correspondence
• Proactively stay informed of company policies, procedures and guidelines relevant to the functioning of the department and provide guidance of applicable staff with relevant reminders of upcoming events and projected related deadlines.
• Provide excellent collaboration and teamwork skills.

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• 10 days Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees