Sr. Administrative Assistant

The Suddath Companies • Jacksonville, FL

11d • Onsite

About The Position

Why Choose Suddath to “Move” your Career to the Next Level? At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.

Position Summary
The Senior Administrative Assistant provides high level administrative, executive coordination, and organizational support to the President & CEO, the Chairman & Owner, and select members of the corporate leadership team at The Suddath Companies. This role supports a complex executive environment that requires exceptional discretion, sound judgment, adaptability, and attention to detail.

Requirements

• Associate degree preferred or equivalent professional experience.
• 3+ years of experience supporting senior executives in a fast‑paced, high‑volume environment (CEO or C‑suite support strongly preferred).
• Demonstrated experience handling confidential, sensitive, and time‑critical information.
• Strong organizational, time‑management, and prioritization skills with close attention to detail.
• Clear, professional written and verbal communication skills.
• Ability to work independently, anticipate executive needs, and manage multiple priorities.
• High emotional intelligence, discretion, and strong relationship‑management skills.
• Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) & AI tools.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Knowledge of MS Office products.
• Experience working with Desktops/Laptops running Windows operating systems.

Responsibilities

• Provide day‑to‑day administrative support to senior executives, including calendar management, scheduling, and meeting coordination.
• Manage complex and frequently changing calendars, proactively identifying conflicts, priorities, and dependencies.
• Coordinate executive travel, including air, hotel, ground transportation, itineraries, and last‑minute changes.
• Prepare meeting logistics such as agendas, briefing materials, calendars, and action‑item tracking, as requested.
• Process executive expenses, reimbursements, invoices, credit‑card reconciliations, and purchase requests.
• Support onboarding logistics for incoming executives, including scheduling, office coordination, and administrative setup.
• Support leadership meetings, board meetings, executive off‑sites, and special events through logistical coordination (room set up, catering, schedules, materials).
• Support employee engagement activities and leadership events, including scheduling, invitations, vendor coordination, and on‑site support.
• Assist with executive office operations, including visitor coordination, office management, and general administrative needs.
• Track important dates, recurring commitments, and executive deliverables to ensure timely follow‑through.

Benefits

• A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching
• Weekly pay for hourly-paid employees.
• Biweekly pay for salaried employees.
• Paid Time Off (PTO) and paid company holidays
• A tuition reimbursement plan where employees are encouraged to continue their education and development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree