Sr. Administrative Assistant

Adobe • San Jose, CA

1d

About The Position

We are looking for a highly organized Senior Administrative Assistant to provide comprehensive support to one to three Senior Directors. The successful candidate will have strong attention to detail, a proactive approach, and the ability to manage multiple priorities in a fast-paced, dynamic environment. A positive, can-do attitude and excellent communication skills is a requirement.

Requirements

• BA/BS degree or 4–6 years of senior administrative experience, including supporting directors or senior leaders.
• Proactive, resourceful, and efficient, demonstrating a strong sense of professionalism and discretion.
• Exceptional ability to prioritize conflicting demands, handle frequent interruptions, and meet deadlines with minimal direction.
• Well organized and detail oriented, with a drive to continually improve administrative processes for greater efficiency.
• Excellent written and verbal communication skills, with strong judgment and decision-making ability.
• Strong calendar management skills, including coordination of complex executive meetings and travel arrangements.
• Experience in project management, handling multiple tasks, timelines, and deadlines simultaneously.
• Strong sense of trust, confidentiality, and responsibility.
• Proven mastery of MS Office applications including Outlook, Word, Excel, PowerPoint, SharePoint, and Microsoft Teams; proficiency with Adobe Creative Cloud a plus.
• Great teammate who works well both independently and collaboratively in a dynamic environment.

Nice To Haves

• proficiency with Adobe Creative Cloud

Responsibilities

• Extensive calendar management, requiring interaction with both internal and external collaborators to coordinate a variety of complex meetings.
• Arrange and coordinate domestic and international business travel, adapting to changes in plans and requirements.
• Review and coordinate requests for internal and external engagements, adapting priorities as demands shift.
• Plan, coordinate, and complete meetings, offsites, team-building activities, and all-staff events.
• Attend staff meetings, capture key outcomes and actions, and compose correspondence and reports as needed.
• Submit, maintain, and ensure accurate and timely handling of expense reports.
• Look for opportunities to streamline efforts and improve processes
• Collaborate regularly with cross-functional Administrative and Executive Assistants, providing backup coverage as needed.
• Any other support tasks as needed.

Benefits

• At Adobe, you will be immersed in an exceptional work environment that is recognized around the world.
• You will also be surrounded by colleagues who are committed to helping each other grow through our unique Check-In approach where ongoing feedback flows freely.
• If you’re looking to make an impact, Adobe's the place for you.
• Discover what our employees are saying about their career experiences on the Adobe Life blog and explore the meaningful benefits we offer.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level