Administrative Assistant Sr
About The Position
The Administrative Assistant Sr is responsible for highly complex and sensitive administrative and departmental functions in assisting senior level department heads within assigned areas. May support multiple managers and/or department heads, provides supervision to other clerical and administrative support staff as deemed appropriate. Coordinates the completion of complex projects. Responsibilities include but are not limited to providing advanced level departmental administrative support, creating PowerPoint presentations, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Performs other duties as needed.
Requirements
- Associate's Degree or two years of college required
- Minimum five years of secretarial, clerical or administrative experience required
- Able to read
- Able to write legibly
- Able to speak in English with professional quality
- Able to use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access)
- Excellent communication skills
- Able to operate and troubleshoot basic office equipment required for the position
- Able to relate and communicate positively, effectively, and professionally with others
- Able to work calmly and respond courteously when under pressure
- Able to collaborate and accept direction
- Able to think critically
- Able to manage multiple assignments effectively
- Able to perform basic math functions
- Able to organize and prioritize workload
- Able to work well under pressure
- Able to problem solve
- Able to recall information with accuracy
- Able to pay close attention to detail
- Able to work independently with minimal supervision
- Recognize faces
- Hear on the phone/in person/in the environment
- See or hear equipment indicators
- Able to distinguish colors as necessary
- Able to hear sufficiently for general conversation in person and on the telephone
- Able to identify and distinguish various sounds associated with the workplace
- Able to see adequately to read computer screens, and written documents necessary to the position
- Valid Driver's License required at time of hire
Nice To Haves
- Experience preferably in healthcare, academic, psychiatric and/or outpatient setting
- Knowledge of medical terminology preferred
Responsibilities
- Providing advanced level departmental administrative support
- Creating PowerPoint presentations
- Maintaining calendars
- Maintaining telephones
- Maintaining records
- Maintaining minutes
- Maintaining correspondence
- Maintaining filing
- Maintaining faxing
- Supervising other clerical and administrative support staff as deemed appropriate
- Coordinating the completion of complex projects
- Performing other duties as needed
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
