Sr. Administrative Assistant

San Jacinto•Pasadena, TX

14d•Onsite

About The Position

Provide administrative support to the Dual Credit Director in daily operations of the Dual Credit, Early Admissions and Tech Prep Program. Responsibilities include but are not limited to processing Dual Credit student registration and withdrawals, grade reports, test scores; maintaining and updating student files and statistical reports, serving as point of contact for parents and high school counselors; preparation, setup and participation in Parent/ Student nights and Orientation sessions.

Requirements

Excellent computer skills and knowledge of Banner and MS Office Software.
Knowledge of various office processes and procedures.
Exceptional interpersonal skills and the ability to communicate effectively
Ability to multi-task
Excellent oral, written and problem solving skills
Detail oriented
Ability to work with minimum supervision
High School Graduate or Equivalent
Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
Basic to Intermediate skill level in Microsoft Office – Word, Excel & PowerPoint.

Nice To Haves

Above requirement plus one (1) year of specialized or technical training beyond high school
Above requirement including one (1) or more years in a higher education environment

Responsibilities

As lead office staff, communicate with Director and staff members to manage the daily workflow and insure the overall effectiveness and efficiency of the Dual Credit office.
Communicate with and serve as liaison to staff members of multiple ISD’s to facilitate and manage the existing Dual Credit programs, testing opportunities and critical deadlines.
Advise dual credit students as needed regarding registration, withdrawals, test scores, testing requirements, etc.
Direct, coordinate and process registration and withdrawals for Dual Credit and Early Admission students in Banner
Prepare, post, track and monitor payment requirements, grades and class attendance to reflect accurate and current data
Apprise and alert Director to critical and/or exceptional situations involving the Dual Credit program
In cooperation with Dual Credit director, research and validate applications for Tech Prep credit
Manage and maintain dual credit student files to provide current and accurate student status information
Track, monitor and notify students with registration barriers of steps to take to achieve clear registration status
Enter TAKS scores into Banner and Roster spreadsheets and notify students who need to test
Compile, verify and track registration readiness and activity for each DC student per ISD.
Early Registration On –Site support at U of H Clearlake
Compile or correlate identifications of Dual Credit sections and instructors through communication with Academic Offices
Dispatch notifications of failing students to appropriate ISD representatives
Attend and participate in TACRO college nights , Gulf Coast Tech Prep conference, and Home School Marketing events
Track, monitor and catalog classroom assignments and class schedule at U of H Clearlake
Coordinate the preparation and assimilation of orientation material and packets
Coordinate with co-workers to provide exceptional customer service to students, parents, counselors and university faculty and staff
Attend committee meetings as requested to represent and gather information for the Dual Credit department.
Correlate the Dual Credit enrollment in evening classes to adhere to seating limit implemented by individual academic departments.
Coordinate and assist with preparation and execution of Parent/Student Orientation sessions and Faculty Luncheons