Sr. Administrative Assistant

Side by Side•San Anselmo, CA

2d•$30 - $33•Onsite

About The Position

Side by Side, formerly Sunny Hills Services, has been a leader in child welfare since 1895, serving vulnerable youth and families across four Bay Area counties. The organization focuses on behavioral and mental health, early intervention, LGBTQIA+ support, transitional housing, and special education. Side by Side values individuals passionate about helping underserved populations and fosters a collaborative, inclusive, and trauma-informed work culture that upholds diversity, equity, inclusion, and belonging principles.

Requirements

High school graduate with at least 5 years of accounting/bookkeeping experience using a professional accounting system.
Must be organized, efficient, and professional, with strict attention to detail and confidentiality.
Must have excellent computer skills, have experience with the MIP accounting system or have the capacity to learn quickly, and be skilled in using Excel.
Must be able to work comfortably and effectively with a diverse group of staff members and the general public, both on the phone and in person.
Good communication skills and the ability to work well as part of a team or independently.

Nice To Haves

Some college level accounting.
Background in a business office and/or non-profit environment.
Experience using AP/AR modules of MIP accounting software.

Responsibilities

Provide daily lobby coverage; greet and provide assistance as needed to visitors, parents/guardians, and delivery services.
Open mail and direct it to the appropriate departments.
Copy checks with the remittance and forward to Development Department.
Provide weekly tracking of EFT ACH income – confirming with Development batch files.
Create and distribute Monthly Credit Card Activity reports to approved staff. Manage requests for changes in individual spending limits in coordination with the CFO. Update approved card limit changes in BILL/Divvy system.
Maintain Vendor and Credit Card Accounting files and update Sharepoint folders monthly in accordance with monthly accounting close timing requirements.
Process accounts payable invoices and disbursement requests via weekly check runs and ACH payments.
Prepare and process weekly bank deposits.
Perform Data Entry in accounting system including: AR payments received, AR monthly invoices, CR monthly deposits, General Ledger monthly journal entries.
Assist Accounting Manager with preparing General Ledger entries for Prepaid Expenses, monthly accruals, fixed assets & depreciation.
Assist Accounting Manager with preparation and maintenance of annual financial audit schedules.
Review County Accounts Receivable and School District Aging reports on a monthly basis and alert Accounting Manager of any invoices more than 60 days past due.
Serve as the Tech Coordinator for the San Anselmo Admin Building. Respond to IT questions, requests, and problems with guidance from the Head of Information Technology.
Manage the San Anselmo Admin Building printer/copier, calling for service and supplies as needed and managing toner recycling along with adding scan folders for new users.
Manage and order office and kitchen supplies for the San Anselmo Admin Building.
Administer the Agency’s Staples account; manage user permissions and approve orders.
Support the Hunt School team as needed with EHR entry or other administrative tasks.
Assist Accounting Manager and CFO with special projects.

Benefits

3 weeks of paid vacation for F/T employees increasing to 4 weeks of vacation after 2 years of service
2 weeks of sick leave for F/T employees
10 paid holidays per year and 1 Self-Care Anniversary Day each year
99% employer-paid Medical for F/T employees including platinum level Kaiser Permanente insurance, Sutter Health or Anthem options
Dental and Vision Insurance
Long Term Disability insurance up to $9,000 per month, plus $50,000 Life and AD&D insurance. Employees also have the option to purchase additional life insurance at their own cost.
403b Retirement Plan with agency match after one year of employment
Professional development and other learning opportunities including unlimited access to over 1,000 behavioral health courses online.
Side By Side is a Public Service Loan Forgiveness certified employer
FREE Employee Assistance Program including up to 10 complimentary personal counseling sessions per problem, per year for staff and dependents
Employee recognition program with $500 bonus awards
Employee referral bonus of up to $1,000
Pet Insurance