Sr Administrative Assistant

Bayer•Morton, IL

11h•Remote

About The Position

Under limited supervision and acting on your own initiative, you perform a wide range of administrative duties for Executive-level Managers, General Managers, or department Managers; Assignments generally involve work of a confidential nature and require a thorough knowledge of the practices and procedures of your function, as well as company products, policies, and programs. This role can sit in Iowa, Illinois, or Missouri.

Requirements

High school diploma;
Proficiency in PC applications such as Word, Excel, and PowerPoint;
Ability to manage multiple competing priorities in a fast-paced environment;
Strong interpersonal skills and the ability to work effectively with employees at all levels of the organization;
High level of organization, attention to detail, and follow-through;
Ability to collaborate with internal partners across various Business Units, leadership, and external vendors.

Nice To Haves

High school diploma with a minimum of 4 years of relevant experience, or an Associate’s degree with at least 2 years of relevant experience.

Responsibilities

Assemble and analyze information and prepare reports, manuals, agendas, correspondence, and memoranda in line with general company practices;
Establish and maintain departmental databases and develop spreadsheets that are critical to department operations;
Assist in planning and preparing meetings, including drafting agendas and broader communications, and coordinating details for departmental meetings, on- and off-site conferences, and events;
Prepare materials in final form from very rough and complex drafts, often using technical terminology and combining content from multiple sources;
Manage business travel arrangements, process expense reports, and support payment of invoices;
Screen and redirect calls, take messages, handle mail, and coordinate activities across departments, following up to ensure that requests are carried out;
Interface with other assistants to share and coordinate workload and, as needed, cross-train lower-level assistants within the department;
Perform additional accountabilities as required to support leaders, business units, and external partners.