Sr. Administrative Assistant - Housing and Human Services

The City of Falls Church Virginia•Falls Church, VA

8d•Onsite

About The Position

The City of Falls Church is seeking a Senior Administrative Assistant to support its Housing and Human Services (HHS) Department. The role provides advanced administrative and operational support to the HHS Director and department staff, helping coordinate daily operations, manage contracts and grants, monitor budgets, and maintain essential records and processes. The position also coordinates across City departments and helps administer the Community Services Fund Grants Program. The ideal candidate is proactive, detail-oriented, able to balance competing priorities, exercise independent judgment, and communicate effectively with colleagues and community members. The role requires strong organizational and analytical skills, discretion with confidential information, and the ability to identify problems and develop practical solutions. The position is onsite, 40 hours per week, Monday through Friday, with some flexibility during core business hours.

Requirements

Associate degree in Office Technology, Business Administration, Human Resources–Retirement Programs, Compliance Administration, or a related field; or three years of office and administrative experience in a municipal function; or an equivalent combination of education, training, and experience.
Strong organizational and analytical skills.
Ability to balance competing priorities, exercise independent judgment, and communicate effectively with colleagues and community members.
Sound discretion when handling confidential information.
Ability to identify problems and develop practical solutions.

Nice To Haves

Experience with Microsoft Office and other office-related software.
Strong writing skills.
Familiarity with local government procedures.

Responsibilities

Coordinate office workflow and provide lead administrative support.
Maintain records and filing systems and prepare reports and correspondence.
Develop, monitor, and administer federal and local contracts and grants, including reviewing terms and recommending modifications.
Monitor departmental expenditures and assist with budget activities.
Perform limited payroll functions.
Coordinate with Human Resources, Finance, and the City Attorney’s Office to support departmental needs and resolve administrative matters.
Prepare and maintain confidential records and documents, exercising sound judgment and discretion.
Coordinate work activities, support department programs, and help staff navigate complex administrative processes.
Help administer the Community Services Fund Grants Program.