Sr. Administrative Assistant (H)

University of Miami • Miami, FL

15h • Onsite

About The Position

The Department of Neurological Surgery is currently seeking a full time Sr. Administrative Assistant to work in Miami, FL. The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

Requirements

• High School Diploma or equivalent/relevant experience, certification or license
• Minimum 3 years of relevant experience requireD
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.
• Provide Administrative support to the department Faculty and Vice Chair as needed with day-to-day tasks (Managing calendar, scheduling meetings, taking minutes, travel arrangements, reserving conference rooms, etc.)
• Provide Administrative Support to NRS Management with departmental admin functions as needed
• Assist with preparation of special projects and or reports: (Press Ganey, KYRUUS, and Power BI scorecards, United Way)
• Responsible for ON CALL monthly entries and provide monthly reviews for Qgenda & Amcom
• Updating data entry to AMCOM and Q-Genda as needed
• Responsible for updating the Inventory logs and ordering of office supplies
• Assist and serve as key contact for surplus, IT, Telecomm, CANON and facilities as needed
• Supports department and/or department leadership with daily clerical tasks and/or special projects
• Responsible for completing medical forms such as (Medical orders, FMLA, Home Health, patient letters, etc.)
• Responsible for processing reimbursements and reconciling of charges when needed
• Assist with front desk reception and NICE system call coverage when needed
• Serve as back up to the department Administrative/Executive Assistants when needed
• Assist with the development of special projects and or events as needed in the department
• Assist with boarding requirements specific to the UMH/JMH
• Assist Providers with UM & JMH recredentialing/reappointments
• Training new hires with overall administrative functions
• Assist with any other tasks as determined necessary

Benefits

• medical
• dental
• tuition remission

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees