Sr Administrative Assistant

Travelers • San Francisco, CA

1d

About The Position

This Sr. Administrative Assistant role is critical to providing complex administrative support to senior management. The role performs a wide variety of tasks related to organization, communication, facilitation and scheduling.

Requirements

• High school degree or equivalent.
• 3 years of related work experience.

Nice To Haves

• Minimum of 5 years of related work experience.
• Advanced skill level required for software applications, including advanced database queries, complicated Excel spreadsheets (i.e., vlookup).
• Utilizes multiple software packages to prepare highly confidential correspondence and complex documents.
• Independently designs advanced spreadsheets, graphics, presentations, and database applications.

Responsibilities

• Handles complex administrative assignments of a broad and varied nature to relieve senior management of routine administrative details.
• Exercises considerable discretion and independent judgment in facilitating overall department operations.
• Directs the activities of other support staff as necessary.
• Coordinates inter-departmental or department-wide administrative projects, such as broad communications, overseeing internal/external services purchased, developing and implementing department/business unit guidelines for operating policies and procedures.
• Complex scheduling; typically involves internal, external, and department-wide scheduling.
• Full responsibility for department-wide event and travel planning.
• Prepares and submits expense accounts and other type expenses.
• Manages and tracks/reports actual expenses versus budget for sr managements area of responsibility, develops or upgrades budget system.
• Regularly interacts with internal and external executives, community leaders, shareholders, etc.
• Initiates follow-up actions as needed.
• Calls for moderate to advanced conflict resolution skills via phone and, occasionally, in person.
• Initiates, develops, and makes decisions regarding office practices/procedures within authority level.
• Calls for frequent problem solving with internal and external staff.
• Utilizes basic change management skills.
• Perform other duties as assigned.

Benefits

• Health Insurance
• Retirement: Travelers matches your 401(k) contributions dollar-for-dollar up to your first 5% of eligible pay, subject to an annual maximum.
• Paying it Forward Savings Program: When you make a payment toward your student loan, Travelers will make an annual contribution into your 401(k) account.
• Pension Plan that is 100% funded by Travelers.
• Paid Time Off: Start your career at Travelers with a minimum of 20 days Paid Time Off annually, plus nine paid company Holidays.
• Wellness Program
• Mental health program provides access to free professional counseling services, health coaching and other resources to support your daily life needs.
• Matching Gift and Volunteer Rewards program

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED