Sr. Administrative Assistant
HUSSEY SEATING COMPANY•North Berwick, ME
•Onsite
About The Position
The Senior Administrative Assistant provides advanced administrative support to senior leadership and supports the Executive Assistant | Administrative Team Lead. This role requires independent judgment, strong organizational skills, and the ability to manage complex priorities. Responsibilities include executive-level support, office coordination, process improvement, and cross-functional collaboration while maintaining confidentiality and professionalism.
Requirements
- High school diploma or equivalent.
- 3+ years of senior level administrative or executive support experience preferred.
- Strong knowledge of Microsoft suite including Word, Excel, PowerPoint and Outlook.
- Highly motivated and able to work independently with minimal supervision.
- Strong organizational, time management, and multitasking skills
- Excellent communication and interpersonal skills with a professional demeanor
- Strong customer service skills and ability to interact effectively with employees, leadership, customers, and vendors
- Strong telephone and front-desk communication skills
- Ability to maintain confidentiality and handle sensitive information
- Process improvement mindset and attention to detail
- Team-oriented with ability to build strong working relationships across departments
- Adaptability and flexibility in a fast-paced environment
Nice To Haves
- Experience with shipping through express mail services, preferred.
- Experience with Sales Force a plus.
Responsibilities
- Independently manage complex calendars, meeting logistics, and communications for senior leadership
- Provide administrative support to senior leadership and cross-functional teams
- Answer phones, direct calls, take messages, and greet visitors
- Schedule appointments and maintain conference room calendars
- Prepare communications including memos, emails, reports, and correspondence
- Process check requests, travel reimbursements, invoices, and company leads
- Coordinate mail distribution and express shipping (FedEx, DHL, UPS, etc.)
- Order and manage office supplies, printer/toner programs, and inventory
- Maintain breakrooms, kitchens, and storage areas
- Create and maintain filing systems (electronic and physical)
- Streamline administrative procedures and improve organizational systems
- Ensure all employees are trained on and have access to administrative tools such as Smartsheet
- Manage all employees on travel software and assist with profile setup, expense reconciliation, travel support and training
- Support adoption of tools such as Smartsheet and administrative request systems
- Coordinate employee activities, company events, and large-scale meetings
- Lead planning and execution of key events such as the Annual Dealer Meeting and customer events
- Track company-wide details including catering logistics and allergy accommodations
- Assist with special projects, reporting, research, and company-wide initiatives
- Provide administrative support across multiple departments
- Act as a central point of contact for administrative needs across the main office
- Proactively manage requests and prioritize competing demands
- Mentor and train new administrative staff
- Identify and implement process improvements
- Improve internal workflows, including collaboration with other departments on process enhancements
Benefits
- Equal Opportunity Employer
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
