Sr. Administrative Assistant ($34.52 - $42.60)
Irvine Company•Irvine, CA
•$35 - $43•Onsite
About The Position
The Senior Administrative Assistant is an integral part of the Leasing team. This position provides support to the Senior Vice President, Leasing, with administrative needs, lease negotiation tracking, document management, budget and vendor management, customer outreach coordination, and communications needs. The ideal candidate is highly detailed, adaptable, and a talented communicator and relationship builder.
Requirements
- Strong proficiency with Google products (Mail, Drive, Calendar, Meets, Google Docs, Slides, Sheets), Microsoft products (Word, Excel, PowerPoint), and Adobe
Nice To Haves
- Bachelor’s Degree (or equivalent experience)
- 2+ years of relevant work experience
Responsibilities
- Manage complex calendars, meeting coordination, and travel logistics for the Senior Vice President, Leasing.
- Handle day-to-day office operations, including IT requests, supply procurement, expense reporting, and onboarding new staff members.
- Oversee the drafting, formatting, and proofing of critical materials such as reports and presentations.
- Manage the end-to-end accounts payable process, including vendor relations, contract tracking, and invoice processing within the department budget.
- Support customer initiatives by managing contact lists and organizing meetings.
Benefits
- paid time off
- matching 401(k)
- health benefits
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What This Job Offers
Job Type
Full-time
Career Level
Senior
