Sr. Administrative Assistant, CFO Team

Blue Owl Capital•New York, NY

3d•$100,000 - $120,000

About The Position

The Sr. Administrative Assistant will provide support to four managing directors on the CFO team in New York. This role will provide administrative support across all aspects of the daily work including but not limited to scheduling meetings, managing calendars, expense reporting, travel arrangements, general organization, and office management. The successful candidate will be detail-oriented, highly organized, able to multitask effectively, have strong interpersonal skills, excellent communication skills, and always demonstrate professionalism.

Requirements

Bachelor’s degree or equivalent experience preferred
At least five years of relevant administrative experience preferred
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to work independently and collaboratively
High level of professionalism, discretion and judgement
Exceptional attention to detail

Responsibilities

Manage complex calendars and arrange appointments, meetings, and conferences
Schedule conference rooms, catering, and audio visual equipment as needed, prepare meeting materials as requested (digital or print)
Track all required receipts from business expenses and travel, compile and submit accurately allocated expense reports.
Verify the accuracy of all submitted expenses, confirming proper documentation and compliance with spending thresholds before approval
Act as point of contact for internal and external stakeholders; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed
Maintain files and records so they remain updated and easily accessible; intake and organization of all mail and legal documents and other correspondence
Develop and maintain relationships with key stakeholders, including senior leadership, colleagues, vendors, and visitors
Build trust by demonstrating reliability, confidentiality, and good judgment
Manage requests requiring managerial signatures, ensuring all necessary prior approvals have been properly obtained before presenting documents for signature
Maintain clear records of approval pathways and follow established protocols to prevent errors or unauthorized sign offs
Complete various ad hoc administrative projects and tasks as assigned
Partner with HR and other Admin Team Leads on best practices, efficiencies, team communications.
Partner with HR managers on performance management
Manage Admin team PTO requests and coverage
Interview Admin candidates
Coordinate new Admin onboarding