Sr. Administrative Assistant - Behavioral Health Services

Fort Bend County • Richmond, TX

1d

About The Position

Responsible for processing purchasing requisitions, compiling documentation and ensuring accuracy and maintains department inventory. Maintains expenditure tracking Excel spreadsheet. Communicates with and responds to incoming inquiries and from clients, families, courts, other departments and the community by responding to emails, taking messages, answering questions and directing calls appropriately. Responsible for maintaining BHS information materials. Monitors, and maintains department administrative forms. Responsible for client sign-in and reporting and reviewing forensic files. Assists with preparation for staff meetings. Contributes to administrative and operational efficiency in workflow and processes to support departmental objectives. Assists with preparation of community outreach and training activities. As a back up to the Sr. Office Assistant, responds to orders generated by magistrate courts, compiles assessments and files assessments within required timeline. As a back up to the Sr. Office Assistant, uses Odyssey and other appropriate systems to research court cases, medical, educational and other requested information. Manages and audits departmental files. Organizes and tracks department calendars in Microsoft Outlook and Teams; Coordinates public meetings, hybrid/virtual sessions, and community events. Processes and tracks requisitions. Assists with digital filing systems, correspondence, and departmental workflow. Processes and tracks facility, IT, and/or other work orders as assigned. Assists with scheduling and tracking meeting room requests for various rooms throughout the county. Supports the effective and efficient functioning of Behavioral Health Services operations by performing other duties as assigned. Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Requirements

• High School Diploma/GED.
• 2 years of job-related experience.
• Ability to work with individuals who are justice involved and/ or with a Mental Health condition(s).
• Strong computer and typing skills; Experience with word processing, Excel spreadsheets, database management, personal computer and mainframe computer.
• Ability to interact and deal effectively with other employees, public, and public officials.
• Strong organizational skills, ability to communicate verbally, and in writing.
• Mental Health First Aid Training completed within 6 months of hire.

Responsibilities

• Processing purchasing requisitions, compiling documentation and ensuring accuracy and maintains department inventory.
• Maintaining expenditure tracking Excel spreadsheet.
• Communicating with and responding to incoming inquiries from clients, families, courts, other departments and the community by responding to emails, taking messages, answering questions and directing calls appropriately.
• Maintaining BHS information materials.
• Monitoring and maintaining department administrative forms.
• Client sign-in and reporting and reviewing forensic files.
• Assisting with preparation for staff meetings.
• Contributing to administrative and operational efficiency in workflow and processes to support departmental objectives.
• Assisting with preparation of community outreach and training activities.
• Responding to orders generated by magistrate courts, compiling assessments and files assessments within required timeline.
• Using Odyssey and other appropriate systems to research court cases, medical, educational and other requested information.
• Managing and auditing departmental files.
• Organizing and tracking department calendars in Microsoft Outlook and Teams.
• Coordinating public meetings, hybrid/virtual sessions, and community events.
• Processing and tracking requisitions.
• Assisting with digital filing systems, correspondence, and departmental workflow.
• Processing and tracking facility, IT, and/or other work orders as assigned.
• Assisting with scheduling and tracking meeting room requests for various rooms throughout the county.
• Supporting the effective and efficient functioning of Behavioral Health Services operations by performing other duties as assigned.
• Participating in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Benefits

• All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS).
• Full-time employees also enjoy a wide-range of great benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED