Sr. Admin Support Specialist - Operations Finance, Payroll

University of Oklahoma•Norman, OK

About The Position

The Sr. Admin Support Specialist supports Operations Finance Payroll by maintaining payroll information through collecting, calculating, reconciling, and entering data. The role updates payroll records and processes new-hire paperwork and electronic personnel actions accurately and appropriately. The position also coordinates and performs specialized clerical functions for Operations Finance Payroll, maintains confidential information, and performs other related duties as assigned. Travel may be required.

Requirements

High school diploma or GED.
At least 24 months of office, clerical, or administrative experience.
A valid driver's license may be required for specific duties at locations requiring vehicle operation; candidates assigned to those locations must maintain an active, valid license.

Nice To Haves

Five years of experience with large-volume organizational payroll.
Three years of experience with enterprise data management systems.
Three years of experience maintaining confidential employee records.

Responsibilities

Enter, approve, and verify hourly and monthly payroll.
Remind hourly and monthly managers when timesheets are due in payroll.
Enter transfers using the Payroll Entry Transfer form.
Prepare supplemental payment forms for monthly employees with hourly appointments for hours worked.
Send reconciled paid-leave reports for hourly and monthly employees to managers.
Resolve payroll discrepancies by collecting and analyzing information.
Create Personnel Action Forms for new hires, terminations, and status changes.
Create and maintain databases and reports.
Maintain filing systems for current and former employees and other necessary information.
Coordinate and perform specialized clerical functions for Operations Finance Payroll while protecting confidential information.
Perform other related duties as assigned.