Sr. Admin Support Specialist

University of Oklahoma • Lawton, OK

7d

About The Position

The Senior Administrative Support Specialist provides essential administrative support and helps maintain an efficient, welcoming, and well-organized office. The role serves as a point of contact for employees, visitors, and external partners, connecting them with information, resources, and support. It supports team organization and priorities by coordinating office activities, assisting with meetings and special projects, preparing communications and materials, and maintaining accurate records and documentation.

The position also supports administrative processes for departmental operations, using sound judgment, discretion, and attention to detail when handling confidential information. The successful candidate anticipates needs, addresses routine challenges, takes initiative, responds to requests professionally and promptly, and collaborates with colleagues across the department. Depending on departmental needs, responsibilities may include timekeeping, payroll-related activities, and other operational functions. The role requires organizational skills, a collaborative approach, adaptability, professionalism in a busy environment, and proficiency with Microsoft Office applications, including Outlook, Word, and Excel.

Requirements

• High school diploma or GED.
• 24 months of office, clerical, or administrative experience.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to communicate clearly verbally and in writing.
• A valid driver's license may be required for specific duties at certain locations; candidates assigned to locations requiring vehicle operation must possess and maintain an active, valid driver's license.

Responsibilities

• Provide broad administrative support to the team and help keep its work organized and focused on priorities.
• Coordinate office activities and support meetings and special projects.
• Prepare professional communications and materials.
• Maintain accurate records and documentation.
• Serve as a point of contact for employees, visitors, and external partners, connecting them with information, resources, and support.
• Manage administrative processes supporting departmental operations, using discretion when handling confidential information.
• Anticipate needs, identify solutions to routine challenges, and take initiative to keep tasks moving forward.
• Respond to requests in a timely and professional manner and collaborate with colleagues across the department.
• Depending on departmental needs, support timekeeping, payroll-related activities, and other operational functions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED