Sr. Admin Assistant

Arbella•Quincy, MA

About The Position

Provide clerical and administrative support to top management personnel at the executive level. Assist executives by relieving them of complex details and advanced administrative duties. Create standard spreadsheets, database, and word processing software to plan and lay out reports and statistical tables. May attend meetings to act as a recorder and to coordinate follow-up actions. Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy. Gather, assemble, and analyze information and data from a wide variety of sources. Prepare reports, manuals, agendas, correspondence, and memoranda. Refer routine matters to appropriate parties for action and follow up to ensure proper disposition. Compose own correspondence, as well as correspondence for executives. Type departmental letters, memos, and statistical reports. Review typed materials for content and accuracy. Plan and schedule executive meetings, including location, travel, accommodations, dining services, and other related details. Screen and answer telephone calls, address questions and resolve issues when appropriate. Maintain calendars, daily schedules, and set up office filing system. Perform independent work that requires determination of stated goals, implementing solutions, and making best use of available resources. Monitor department budget to compare actual expenses against budget and prepare variance reports. Independently investigate assigned problems determining method of research, data requirements, and analysis techniques. Resolve questions or problems relating to office operations, tracking systems, and Company policies and procedures. Review with supervisor recommended solutions to sensitive or difficult problems. Require a working knowledge of data that flows through the department in order to initiate a process or correct/update data in analytical reports such as new product data or revenue data.

Requirements

Proficient in MS Office
Excellent communication, time management and collaboration skills
Sound time management skills and detailed oriented
Some business/office experience required
Working knowledge of data that flows through the department

Responsibilities

Provide clerical and administrative support to top management personnel at the executive level
Assist executive by relieving them of complex details and advanced administrative duties
Create standard spreadsheets, database, and word processing software to plan and lay out reports and statistical tables
Attend meetings to act as a recorder and to coordinate follow-up actions
Gather, assemble, and analyze information and data from a wide variety of sources
Prepare reports, manuals, agendas, correspondence, and memoranda
Refer routine matters to appropriate parties for action and follow up to ensure proper disposition
Compose own correspondence, as well as correspondence for executives
Type departmental letters, memos, and statistical reports
Review typed materials for content and accuracy
Plan and schedule executive meetings, including location, travel, accommodations, dining services, and other related details
Screen and answer telephone calls, address questions and resolve issues when appropriate
Maintain calendars, daily schedules, and set up office filing system
Perform independent work that requires determination of stated goals, implementing solutions, and making best use of available resources
Monitor department budget to compare actual expenses against budget and prepare variance reports
Independently investigate assigned problems determining method of research, data requirements, and analysis techniques
Resolve questions or problems relating to office operations, tracking systems, and Company policies and procedures
Review with supervisor recommended solutions to sensitive or difficult problems
Initiate a process or correct/update data in analytical reports such as new product data or revenue data